Administrative Assistant

About Appen
Appen is a leader in AI enablement for critical tasks such as model improvement, supervision, and evaluation. To do this we leverage our global crowd of over one million skilled contractors, speaking over 180 languages and dialects, representing 130 countries. In addition, we utilize the industry's most advanced AI-assisted data annotation platform to collect and label various types of data like images, text, speech, audio, and video.

Our data is crucial for building and continuously improving the world's most innovative artificial intelligence systems and Appen is already trusted by the world's largest technology companies. Now with the explosion of interest in generative AI, Appen is helping leaders in automotive, financial services, retail, healthcare, and governments the confidence to deploy world-class AI products.

At Appen, we are purpose driven. Our fundamental role in AI is to ensure all models are helpful, honest, and harmless, so we firmly believe in unlocking the power of AI to build a better world. We have a learn-it-all culture that values perspective, growth, and innovation. We are customer-obsessed, action-oriented, and celebrate winning together.

At Appen, we are committed to creating an inclusive and diverse workplace. We are an equal opportunity employer that does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Summary

• This role is essential in ensuring smooth office operations aligned with the standards of our global team. The successful candidate will be responsible for managing daily administrative tasks, coordinating office-related procedures, supporting internal teams (especially Customer Service), and liaising with external stakeholders and vendors.

Key Responsibilities

• Oversee and manage daily office operations to maintain a well-functioning and efficient workplace
• Support office leasing activities, including lease renewal, expansion, and site selection
• Coordinate office renovations, layout modifications, and workspace planning
• Maintain inventory and place orders for office supplies, equipment, and furniture
• Facilitate office-related events, meetings, and internal celebrations
• Liaise with property management and vendors to ensure timely service and maintenance
• Maintain office safety and cleanliness and enforce security protocols (e.g., access card programming)
• Monitor and control office-related expenses within budget
• Assist with employee onboarding and offboarding processes
• Handle administrative support tasks such as document stamping, recordkeeping, and scheduling
• Revise local administrative policies in line with corporate guidelines
• Provide general support to visitors and external contacts
• Assist in internal and external audits when required
• Perform other administrative tasks as assigned

Key Qualifications

• Education: Bachelor's degree (any field)
• Experience: Minimum of 3 years in administrative or office management roles, experience with office renovations or space management is an advantage
• Language Skills: Proficient in English (spoken and written), Verbal Mandarin communication skills are preferred but not required
• Technical Skills: Proficiency in Microsoft Office (Word, PowerPoint, Outlook)
• Other Skills: Strong organizational and multitasking abilities, high attention to detail and ability to work independently, discretion in handling confidential information, effective communication and coordination skills, and flexible, proactive, and solutions-oriented
• Location: Bacoor City, Cavite

Appen is the global leader in data for the AI Lifecycle with more than 25 years' experience in data sourcing, annotation, and model evaluation. Through our expertise, platform, and global crowd, we enable organizations to launch the world's most innovative artificial intelligence products with speed and at scale. Appen maintains the industry's most advanced AI-assisted data annotation platform and boasts a global crowd of more than 1 million contributors worldwide, speaking more than 235 languages. Our products and services make Appen a trusted partner to leaders in technology, automotive, finance, retail, healthcare, and government. Appen has customers and offices globally.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.