Corporate Secretarial Associate/Paralegal

ABOUT ABN AUSTRALIA

ABN Australia is a boutique Australian corporate services business with a focus on helping global businesses succeed in Australia through an innovative range of market entry, compliance, accounting, and workforce solutions.

The business is seeing excellent growth within the industry, servicing an exciting and diverse client base across both industry and geography. We have now serviced thousands of international clients, helping them confidently expand into Australia, and have over 400 5 star trustpilot reviews.

KEY SERVICE DELIVERY RESPONSIBILITIES

The Corporate Secretary/ Paralegal supports the delivery of a wide range of client-facing and administrative responsibilities. As a key contributor in the Corporate Secretarial team, this role has diverse responsibilities from conducting KYC checks through to ATO and ASIC compliance reviews, drafting company secretarial documents while remaining up to date with legislative and regulatory requirements and changes.

Key responsibilities of the role include:

1. Know Your Client (KYC)

• Support KYC compliance checks for new clients prior to onboarding

• Assess against compliance and regulatory standards

• Identify and mitigate potential risks associated with client relationship

1. Compliance reviews

• Assist in conducting annual client compliance reviews with respect to ATO and ASIC requirements

• Conduct routine compliance reviews for both clients and their associated entities to assess ongoing compliance, identify areas for improvement and implement corrective actions

1. Risk Management Framework

• Implement and maintain ABN Australia's risk management framework, collaborating with relevant stakeholders to maintain the risk register

• Identify, assess and mitigate regulatory and compliance risk

1. Incorporation, Registrations and Corporate Secretarial services

• Assist in the incorporation of client's Australian Pty Ltd, rust Formation, Self Managed Super Fund Formations, companies and registration of Foreign Registered Branches with ASIC

• Assist in the provision of corporate secretarial services to clients; including

Preparation and filing of statutory forms

Monitoring renewal of Annual Reviews, filing of financial Statements and other ASIC filings for client companies

General filing of Statutory Books and other documents

Redirect client mail and other correspondence as appropriate

• Update and maintain records in CAS360, Airtable, Asana and other relevant system

• Other tasks and duties as directed

• Role-model and champion good governance and compliance practices within the organisation

Requirements

KEY PROFESSIONAL SKILLSETS REQUIRED

• Minimum 2 years' experience as a Legal Assistant, Corporate Secretary or equivalent

• Tertiary qualifications in Law/Legal Studies/Business Administration or a related field (or currently completing)

• Other relevant qualifications/certifications are highly regarded (e.g. compliance/governance/AML, etc.)

• Strong working knowledge of Australian Corporate Law (Corporation Act 2001) and regulatory frameworks is desirable

• Exceptional organizational and documentation skills with attention to detail

• Strong time management skills and an ability to work effectively under pressure

• Excellent written and verbal communication skills

• Demonstrated understanding of compliance frameworks and best practice

• A commitment to customer service, confidentiality and continuous improvement

• Experience in preparing and filing legal forms, documentation and business registration processes.

• Candidates with experience in the below are of benefit but not essential:

  ASIC portal, ATO portal

  CAS360, Xero

  Microsoft suite

DocuSign, Airtable, Asana, HubSpot CRM

Benefits

We think our client is a great place to work and they work hard to maintain that:

Offices across Australia and internationally

We value work-life balance; as a family run business, we understand the importance of a healthy work-life balance and ensure we protect it.

We grow careers; as our business grows we look to develop skills and grow responsibilities internally as opportunities arise.

Our people are our greatest asset; we recognise that we succeed together and reward the hard work of our people.

We are flexible; we support flexible and work from home arrangements.