Executive Assistant

2 hours ago

Makati City, National Capital Region, Philippines Alba Renewables Shared Services Inc. Full time

We are looking for a highly organized, proactive, and discreet Executive Assistant to provide high-level support to the Directors of Alba Renewables. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping executives and the office running smoothly.

In addition to executive support, the role includes office management responsibilities, making it a key position in ensuring day-to-day operational efficiency and a professional workplace environment.

Key Responsibilities

Executive Support

  • Manage complex calendars, meeting schedules, and travel arrangements for the Directors.
  • Act as the primary point of contact for internal and external stakeholders on behalf of the Directors.
  • Prepare and manage correspondence, presentations, reports, and briefing materials.
  • Coordinate executive, management, and committee meetings, including agenda preparation and minute-taking.
  • Handle confidential and sensitive information with the highest level of discretion and professionalism.

Office Management & Administration

  • Oversee daily office operations, ensuring a well-organized and efficient workplace.
  • Manage office supplies, equipment, facilities, and vendor relationships.
  • Coordinate office logistics, onboarding and offboarding support, and workspace arrangements.
  • Maintain organized filing systems and administrative processes.
  • Process expense claims, invoices, and administrative requests in accordance with company policies.

Coordination & Ad Hoc Support

  • Track action items, deadlines, and key deliverables to support executive follow-through.
  • Support company meetings, events, and special projects as required.
  • Perform other administrative and operational tasks as assigned.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • At least 4–5 years experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
  • Demonstrated experience in office administration or office management.
  • Experience in corporate, energy, infrastructure, or fast-growing organizations is an advantage.

Skills & Attributes

  • Exceptional organizational and time-management skills with strong attention to detail.
  • Excellent written and verbal communication skills.
  • High level of professionalism, integrity, and confidentiality.
  • Proactive, resourceful, and able to work independently.
  • Strong interpersonal skills and ability to engage with stakeholders at all levels.
  • Proficient in Microsoft Office and standard office productivity tools.

Interested candidates are invited to submit their resume and a brief cover letter outlining their relevant experience to -.

Job Types: Full-time, Permanent

Benefits:

  • Pay raise

Work Location: In person

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