Project Assistant

About

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. IISD's staff of more than 300 experts come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in nearly 100 countries.

Scope

IISD is looking for a Project Assistant to join our Project Management team and provide a range of support and administrative tasks to the project managers, as well as other team members. This person is an extremely efficient and organized multitasker seeking an exciting opportunity to work with an outstanding international team. The role has growth potential and is perfect for someone who wants to broaden their skillset.

Responsibilities:

Project Support

• Assist with the operational planning, monitoring, and implementation of projects and initiatives.
• Support project managers and project team members with workplan development and budget development/adjustment, contracting, evaluation, and reporting.
• Assist in the compilation and formatting of program documents, including proposals, staff resumes, profiles, biographies, etc.
• Assist with the tracking and reconciliation of project expenses in accordance with IISD's policies.
• Assist with the coordination of corporate card management and the reconciliation of expenses for team members.
• Organize and schedule regular team calls and the team calendar.
• Maintain an effective and reliable filing system, as outlined in the records management policy.
• Assist with the continued development and streamlining of IISD policies and procedures.
• Assist in the compilation and formatting of documents.
• Assist in the maintenance and upkeep of program lists and databases. 

Event Organization and Support 

• Participate in the planning and organization of conferences, briefings, seminars, workshops, programs, and other initiatives hosted or facilitated by the team.
• Coordinate meetings, including but not limited to scheduling, sourcing venues, selecting catering, preparing invitee lists and invitations, setting up, conducting conference calls, following up with participants, managing participant lists, taking meeting minutes, and disbursing agendas and related meeting documents.
• Assist in the planning, organizing, and hosting of online events, training sessions, and webinars.
• Assist with booking travel and other arrangements, as necessary.
• Follow up with team members after events to obtain key meeting information for filing: agendas, participant lists, and meeting reports.

Other tasks as required. 

Skills:

• Excellent organization and administrative skills 
• Ability to pay attention to detail 
• Excellent communication skills 
• Ability to work well in a virtual team environment
• Ability to work independently with limited supervision
• Ability to solve problems 
• Ability to manage time effectively 

Requirements:

• 2–3 years of work experience in a relevant role
• International experience/background preferred
• Fluency in English and Filipino
• Proficiency in Microsoft Office 365
• Proficiency in Microsoft SharePoint/Teams

For more details on what we are looking for in our candidates, please refer to the IISD competencies on our website.

Location: Remote-based, Metro Manila, the Philippines. Candidates should be comfortable with moderate travel to support events and engagement activities.

Salary: Salary commensurate with experience

Closing Date: Friday, October 17, 2025, 4 p.m. CST

Candidates must hold appropriate work authorization for the location where they expect to be based without any sponsorship from IISD.

Application Procedure

All submissions must be in English. 

Applications will only be accepted through Bamboo HR. 

• A CV (no longer than two pages, including the names, phone numbers, and email addresses of three referees) 
• A one-page letter of motivation 
• IISD Voluntary Self-Identification Questionnaire (optional) 

IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+, to apply for this position. Preference will be given to the equity-deserving groups during the hiring process. We offer reasonable accommodations in our recruitment process and seek applicants' advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.  

IISD does not discriminate on the basis of age, gender, caste, ethnicity, religion, colour, disability, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status. 

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