Medical Administrative Assistant

2 weeks ago

Manila, National Capital Region, Philippines Unlock HBA Full time $104,000 - $130,878 per year

This is a remote position.

Virtual Rockstar is hiring a full-time Medical Administrative Assistant to support a fast-growing, multi-location physical therapy practice in Pennsylvania.

As the Medical Administrative Assistant, you will play a vital role in ensuring smooth clinic operations across multiple locations. You'll support the leadership team with daily administrative tasks, help track key performance metrics, and assist with patient and staff communications.

This position is ideal for a detail-oriented, highly organized, and proactive professional who thrives in a fast-paced, mission-driven healthcare environment.

About Our Client:

The client's mission is to revolutionize the patient-therapist experience with a focus on movement and health longevity. Their unique promise is to prepare every patient for their 100th birthday better than any other physical therapy company in their region.

Their core values include:

  • Perseverance – never giving up, recovering quickly, and moving forward.

  • Learning Every Day – growing minds and inspiring others through continuous learning.

  • United Purpose – one team, one purpose.

  • Step Up – taking ownership and tackling challenges.

  • Pay It Forward – a rising tide lifts all boats; responsibility to patients, team, and community

This practice combines clinical excellence with a supportive, team-driven culture focused on helping patients achieve their long-term health goals.

Responsibilities

Administrative & Operations Support

  • Manage and update metrics dashboards, ensuring clinic leaders have accurate weekly data

  • Track active patient visits and case management to keep clinics aligned with care goals.

  • Prepare documents, maintain digital records, and organize email correspondence.

  • Support leadership team meetings with task tracking, follow-ups, and notes.

  • Assist with managing reminders and schedules related to staff and clinic operations.

Patient & Team Coordination

  • Help manage patient information, ensuring accuracy in records and reports

  • Provide administrative support to staff, therapists, and leadership across multiple locations.

  • Support internal communications, including reminders for important clinic and staff events.

  • Handle basic data entry, reporting, and tracking tasks to support clinical efficiency.

Collaboration

  • Work closely with clinic leadership during weekly meetings to review task updates.

  • Integrate into the broader team structure, sitting in on leadership/operations discussions to stay aligned with priorities

  • Ensure clear communication and follow-through on assigned projects.

Requirements

  • Prior experience as an Administrative Assistant, Office Coordinator, or similar role (healthcare or physical therapy experience preferred).

  • Excellent organizational and time-management skills.

  • Strong communication skills, both written and verbal.

  • Comfortable working full-time on Eastern Standard Time (EST) hours.

  • Proficiency in:

    • Google Workspace (Docs, Sheets, Drive)

    • Gmail

    • Prompt EMR (preferred)

    • Familiarity with Canva and Tableau is a plus.

  • Ability to handle multiple tasks and meet deadlines in a fast-paced environment.

  • Proactive, detail-oriented, and reliable team player.

Benefits

  • Competitive salary commensurate with experience.

  • Opportunities for professional development and growth.

  • Work in a dynamic and supportive team environment.

  • Make a meaningful impact by helping to build and strengthen families in the Philippines. 

  • Medical Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Medical & Business Virtual Assistants 24-7 Full time $70,000 - $120,000 per year

    Company Overview:We are a company built on trust and loyalty. MBVA 24/7 started in 2018 and has continuously fostered skilled and talented Virtual Assistants for many clients. Our team of virtual assistants provides services all over the US, and we sure won't be stopping there Our main office is located in Arizona and Manila. We have a legion of virtual...

  • Medical Stores Assistant

    5 days ago

    Manila, National Capital Region, Philippines Makati Medical Center Full time ₱150,000 - ₱200,000 per year

    The Medical Stores Assistant is responsible for performing the day-to-day medical store activities, which include receipt, storage, and issuance of floor stocks of medicines and medical supplies. The Medical Stores Assistant is also responsible for prompt filling and dispensing of medication orders in unit doses and checking of expiration dates of...

  • Medical Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Tech Solutions Full time ₱250,000 - ₱500,000 per year

    Requirements:Can speak Spanish and English fluentlyExcellent English comprehension and communication skills (spoken and written).Must have a dedicated Windows PC (no shared devices).Stable internet connection and ability to take calls using VoIP systems.Strong organizational skills and attention to detail.Self-motivated, reliable, and able to work...

  • Clinic Administrative Associate

    2 weeks ago

    Manila, National Capital Region, Philippines The Medical City Full time ₱104,000 - ₱130,878 per year

    I. Purpose of the PositionThis role serves as the initial contact point for patients thus ensuring proper service architecture is given by assisting them with general inquiries, validating information for medical care access, verifying accuracy of billing purposes, and providing quality patient experience such as medical and diagnostic services.II. Key...

  • Medical Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines VirtueStaff Full time $104,000 - $130,878 per year

    Join our dynamic team at VirtueStaff as a Medical Virtual Assistant In this role, you will be an integral part of our healthcare support system, helping to streamline operations and enhance patient care. We are looking for self-motivated individuals with a strong background in healthcare administration who can perform a variety of tasks...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Consultative Examination Services, Inc. Full time ₱273,072 - ₱342,816 per year

    Requires: Personal computer and high speed internetSalary: Salary is the equivalent of US$500 per month (converted to Philippine Pesos)Work Days: Monday to Friday, rotating SaturdaysHours: Work during business hours of 8 AM and 5 PM California, USA time, which is equivalent to 11PM to 8 AM Philippines Time. The working hours cannot be modified.Paid Holidays...

  • Medical Content Specialist

    3 hours ago

    Manila, National Capital Region, Philippines Inizio Medical Full time $15,000 - $30,000 per year

    About the JobInizio Medical is growing We are growing our team of Medical Content Specialists based in the Philippines. Our Philippines team work alongside our global teams in ApotheCom, Nucleus Global and Ashfield MedComms across the US, UK, EU, and South Africa which will give you the opportunity to work on cutting edge projects, working at the forefront...

  • Medical Content Specialist

    1 hour ago

    Manila, National Capital Region, Philippines Inizio Medical Full time ₱1,500,000 - ₱3,000,000 per year

    About The JobInizio Medical is growing We are growing our team of Medical Content Specialists based in the Philippines. Our Philippines team work alongside our global teams in ApotheCom, Nucleus Global and Ashfield MedComms across the US, UK, EU, and South Africa which will give you the opportunity to work on cutting edge projects, working at the forefront...

  • Administrative Assistant II

    2 weeks ago

    Manila, National Capital Region, Philippines AFP MEDICAL CENTER Full time ₱104,000 - ₱130,878 per year

    Administrative Assistant II (Budgeting Assistant) in NCR For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

  • Medical Sales Representative

    3 hours ago

    Manila, National Capital Region, Philippines Biosite Medical Instruments, Inc. Full time ₱900,000 - ₱1,200,000 per year

    About the CompanyWe are a Philippine-based Company. We import and distribute medical and diagnostic solutions to Hospitals and Laboratories in the Country.About the RoleA Medical Sales Representative is responsible for selling medical products or equipment to healthcare professionals, such as doctors, nurses, hospital purchasing departments, and...