Document Controller

6 days ago

Makati City, National Capital Region, Philippines Eurasia Group Full time

  1. Document Control & Management

  2. Establish and maintain the project document control system for all active and archived documents.

  3. Receive, log, track, and distribute technical documents, drawings, and correspondence in accordance with company standards.
  4. Ensure that document numbering, version control, and filing procedures are consistently applied.
  5. Maintain an up-to-date document register for all controlled documents across projects.

  6. Support the preparation and submission of documentation packages for clients, consultants, and regulatory authorities.

  7. Reporting & Records

  8. Prepare regular document control status reports (submission logs, transmittals, pending reviews).

  9. Ensure timely retrieval of records and documentation required for audits, reviews, or project handovers.
  10. Verify that all documentation is reviewed, approved, and distributed in compliance with project requirements.

  11. Maintain backup and electronic storage systems to ensure document integrity and accessibility.

  12. Compliance & Quality Assurance

  13. Ensure compliance with internal document management procedures and project-specific documentation requirements.

  14. Support quality audits by providing complete and organized documentation sets.
  15. Assist in implementing document control best practices and continuous improvement initiatives.

  16. Monitor and report discrepancies or non-compliance in documentation processes.

  17. Coordination & Communication

  18. Coordinate with project managers, engineers, contractors, and external stakeholders for timely submission and approval of documents.

  19. Facilitate communication flow related to document reviews, revisions, and approvals.
  20. Maintain document transmittal records and correspondence logs.

  21. Support the PMO or site management team with document-related coordination and reporting.

  22. Project Support

  23. Assist in the preparation of handover documentation and as-built files at project completion.

  24. Provide administrative and documentation support during project start-up, execution, and close-out stages.
  25. Contribute to maintaining standardized templates and filing structures across all sites.

Key Performance Indicators (KPIs):

  • Accuracy and timeliness of document submissions and updates.
  • Compliance rate with document control procedures and standards.
  • Retrieval time and accessibility of controlled documents.
  • Reduction in missing, duplicated, or outdated documentation.
  • Responsiveness to document-related requests and coordination tasks.

Qualifications:

  • Bachelor's degree in business administration, Engineering, or a related field.
  • Training or certification in Document Control or Records Management is an advantage.
  • 1–3 years of experience in document control, records management, or administrative support in telco, construction, engineering, or energy industries.
  • Familiarity with document management systems (e.g., SharePoint, Procore, or similar).
  • Experience managing project documentation for multi-site or large-scale operations is an advantage.
  • Strong attention to detail and organizational skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint); experience with digital document systems preferred.
  • Excellent communication and coordination abilities.
  • Ability to work under tight deadlines and manage multiple priorities.
  • Knowledge of standard document control practices in construction or engineering projects.

Job Type: Full-time

Pay: Php30, Php35,000.00 per month

Benefits:

  • Paid training

Work Location: In person

  • Document Controller

    2 weeks ago

    Makati City, National Capital Region, Philippines Eurasia Group Full time

    Key Duties and Responsibilities:Document Control & ManagementEstablish and maintain the project document control system for all active and archived documents.Receive, log, track, and distribute technical documents, drawings, and correspondence in accordance with company standards.Ensure that document numbering, version control, and filing procedures are...

  • Document Controller

    3 days ago

    Makati City, National Capital Region, Philippines EEI Corporation Full time

    Job SummaryResponsible for the smooth flow and traceability of project information through centralized control and maintenance of project quality, commercial and SHES related documents / records.Job Duties and ResponsibilitiesWorks under the direction of the Document Control Supervisor to fulfill the Section's objectives, goals, and functions by:1.1 Ensuring...

  • Document Controller

    20 hours ago

    Makati City, National Capital Region, Philippines Prime Infrastructure Capital Inc. Full time

    JOB OVERVIEW Supports the development of strategies, standards and management plans and undertakes delivery of the document controller discipline for client project, to ensure efficient information management and successful project control. Compliant to follow document management processes andd within ISO19650 including how the information is produced and...

  • Document Control

    6 days ago

    Makati City, National Capital Region, Philippines Bureau Veritas Full time

    Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society. > We believe...

  • Document Control

    19 hours ago

    Makati City, National Capital Region, Philippines Bureau Veritas Full time

    Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society. > We believe...

  • Document Controller

    19 hours ago

    Makati City, National Capital Region, Philippines Filconfab Incorporated Full time

    Key Responsibilities:·      Maintaining, scanning, and recording, of files·      Managing documentation flow - Prepare, process, and collate documents and reports for signature·      Communicating clearly and professionally with internal team members·      Controls access to confidential information and coordinates with the different...

  • Document Controller

    1 week ago

    Makati City, National Capital Region, Philippines GNHC Full time

    QUALIFICATIONS:At least a bachelor's degree or Associate Degree in Business Administration or any related coursePreferably with 1–2 years of experience in document control, administration, or project coordination in a construction setting.Familiarity with construction documentation (e.g., blueprints, permits, transmittals, RFI logs).Strong organizational...

  • Document Controller

    18 hours ago

    Makati City, National Capital Region, Philippines Emerging Power Incorporated Full time

    Admin Assistant / Document Controller Qualifications:College graduate (any course)At least 2-3 years of relevant working experienceAdministrative experience in the building/construction industryExperience as an office engineer is an advantageOffice Address: Ayala MakatiJob Types: Full-time, PermanentWork Location: In person

  • Document Control Manager

    3 days ago

    Makati City, National Capital Region, Philippines PNB Holdings Corporation Full time

    GENERAL PURPOSE OF THE JOB:The Document Control Manager is responsible for developing, implementing, and maintaining a comprehensive document control system that supports the organization's quality management system and other business processes. Including the implementation of procedures for the creation, review, approval, distribution, archiving, and...

  • Document Controller ISO

    18 hours ago

    Makati City, National Capital Region, Philippines E-GMP INTERNATIONAL CORPORATION CORP Full time

    An ISO Document Controller typically supports ISO management systems (e.g., ISO 9001, 14001, While requirements vary by industry and company, the following qualifications and competencies are commonly expected:Education:Diploma or Bachelor's degree in, Business Administration, Information Management, Engineering, Quality Management or a related field, (Some...