Virtual Operations

Want to become a Skylinker? Let's soar together

100% Remote Position – This role is fully remote. Skylink is based in Sanford, Florida, so you must be willing to work Eastern Standard Time (EST) hours to stay aligned with our team and operations.

Are you a detail-oriented, tech-savvy professional who excels at keeping operations running smoothly? Do you enjoy coordinating with vendors, managing materials, handling RFQs, and supporting cross-functional teams to ensure timely and efficient workflows? If you thrive in a fast-paced environment and love helping businesses succeed behind the scenes, we want to hear from you

Join Our Global Team as a Virtual Ops & Procurement Support Specialist Work from Anywhere on the Planet

Who are we?

At Skylink, we've been flying high since 1986.Founded by Jim and Susie Anglin, we're dedicated to giving you a "WOW" experience. When challenges pop up (and they do), we solve them together with a smile. We support the maintenance of aircraft fleets worldwide, providing everything from tiny bolts to massive jet engines. Whether it's for commercial flights or military missions, we keep fleets soaring

We're a Global Team of 30-ish Skylinkers across the US and internationally, we offer a dynamic, collaborative environment where growth and success are shared by all

What We Do

Skylink supports aircraft maintenance worldwide. We work with large commercial, regional, and military aircraft—yes, the same ones you fly on vacation, that transport cargo globally, and that support military missions. Our mission? To simplify the delivery of nose-to-tail aircraft maintenance materials for clients across 30+ countries.

As our Ops & Procurement Specialist extraordinaire, you'll be a Virtual Assistant, managing multiple hats to keep our Sales support & Supply chain operations running like a well-oiled machine. We need someone who can effortlessly juggle tasks, manage vendor communications, coordinate materials and RFQs, support the sales team, and communicate like a seasoned pro.

You will thrive in this role if you enjoy repetitive, process-driven work, have a sharp eye for detail, and take pride in keeping materials, RFQs, vendor data, and workflows meticulously organized. If that's not your style, this is not the right role for you. Accuracy and consistency are essential to keeping our business running smoothly.

Job Functions

Quoting & Purchasing

• Generate, track, and manage Purchase Orders (POs) accurately and on time.
• Source materials and vendors, ensuring best pricing, quality, and delivery terms.
• Support timely procurement by expediting open orders and monitoring delivery schedules.
• Maintain the preferred vendor system, ensuring current and accurate information.
• Assist with negotiations to improve vendor terms, cost efficiency, and lead times
• Collaborate with the Materials and Operations teams to align purchasing with demand forecasts.
• Follow quality and compliance standards in selecting and managing suppliers.

Data & Project Management

• Support sales and operations by preparing accurate RFQs and quotes in coordination with vendors.
• Retrieve and analyze market data to identify optimal sourcing options.
• Ensure quick, accurate turnaround of customer quotes and vendor responses.
• Maintain up-to-date information in CRM (AvSight) and Google Sheets for tracking open quotes and material status
• Manage and organize daily communications in shared inboxes, responding promptly to vendor and internal requests.

Vendor Relations

• Build and maintain strong vendor relationships aligned with Skylink's core values.
• Coordinate with vendors to ensure accurate and timely responses to quotes and orders.
• Monitor vendor performance and flag issues affecting cost, quality, or delivery.
• Request and negotiate payment terms (e.g., Net30/60) when applicable.
• Represent Skylink with professionalism in all communications — email, phone, and platform interactions.

Support Excellence

• Identify workflow inefficiencies and propose process improvements to enhance speed and accuracy.
• Support Lean Thinking initiatives to streamline operations.
• Ensure all open orders are tracked in ERP/CRM systems and performance metrics are met.
• Take ownership of assigned projects and tasks, ensuring timely completion and proactive issue resolution.

Key Traits & Skills

• 3+ years in Procurement & Vendor Coordination – You know the ropes and can hit the ground running (quoting, RFQs, vendor coordination, procurement)
• Virtual Administrative Support – You thrive in remote environments, staying on top of everything without missing a beat.
• Strong Understanding of CRM Tools – Experience with AvSight CRM, Salesforce or similar platforms is a plus
• Problem-Solving Expertise – You can think outside the box and solve challenges with creativity and ease.
• Meticulous – Your attention to detail is unparalleled.
• Resourceful – You always find a way to make things work.
• Solution-Oriented – You have a knack for processes & procedures.
• Positive – A pleasure to work with & be around.
• Independent Yet a Team Player – You handle tasks solo but always support the team.
• Hyper-Organized – You juggle multiple projects & tasks like a pro.
• Articulate – Proficient in professional communication (phone & writing).
• Tech-Savvy – Quick to grasp new tools & technologies, especially Google Workspace (a must).

Compensation & Benefits

• Hourly range: 10$ - 13$ (depending on qualifications and experience)

Skylink Team Tier Growth Benefits & Perks

As you grow within Skylink, your benefits and perks evolve. When you level up, we grow together-THIS IS AN INDEPENDENT CONTRACTOR ROLE-

• Health: Our International team enjoys a monthly health insurance stipend to ensure their well-being
• Financial Wellbeing : Deel partnership for our International Team, USD payments (20+ currency options), and Deel Debit Card option
• Team Culture : People-first environment with coaching, internal training, and professional development
• Generous PTO : Work-life balance with paid time off + 10 local US holidays
• Flexible Work Arrangements: Onsite, hybrid, and fully remote options available
• Family Leave : Paid parental leave
• Bereavement Leave : 2 weeks paid leave
• Holiday Token : A "thank you" gift

We're all about delivering a "WOW" experience—not just for our customers, but for our team members too. At the office, we foster a healthy and unique work environment where everyone feels valued. And no matter where we are in the world, we stay connected through our water cooler chat(where we share a good meme now and then and celebrate each other)

Ready to take off with us?

Apply today via our careers page:

Remember, only applications submitted through our careers page will be considered

Job Type: Full-time

Pay: Php Php765.44 per hour

Expected hours: 40 per week

Application Question(s):

• Did you apply to our careers page?

To be considered for this position, please submit your application via our careers page. Only applications submitted through our careers page will be reviewed.