accountant / accounting assistant
3 days ago
About the role
We are seeking an experienced Accountant or Accounting Assistant to join our team at AP International Freight Forwarding & Cargo Handling Corp in Intramuros, Manila City. This full-time role is crucial in supporting our growing business by ensuring accurate financial records and reporting. You will play a key part in the company's operations and strategic decision-making.
What you'll be doing
Key responsibilities:
Invoice creation: Gather all necessary information to create accurate invoices and credit memos, such as sales orders, timesheets, and service agreements.
- Payment processing: Process and post incoming payments received through various channels (e.g., cash, check, online) and apply them to the correct customer accounts.
- Customer communication: Respond to customer questions and complaints regarding bills, account balances, and payment status in a professional and timely manner.
- Collections: Monitor accounts receivable to identify and follow up on outstanding or delinquent payments, sending reminders and contacting customers as needed.
- Record maintenance: Update accounting records with new payments, balances, customer information, and account status changes to ensure all data is current and accurate.
- Reporting: Assist the accounting department with preparing weekly, monthly, or quarterly billing reports for management.
- Data integrity: Verify and reconcile billing data, checking for inconsistencies between billing information and shipping logs or other records.
What we're looking for
- Relevant degree in Accounting or Finance and at least 3 years of experience in a similar role
- Proven experience as a Billing Clerk or in a similar accounting role.
- Proficiency in Microsoft Office Suite (especially Excel) and experience with accounting software like QuickBooks, SAP, or other ERP systems.
- Exceptional attention to detail and a high degree of accuracy with numerical data.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities efficiently.
- Strong verbal and written communication skills for dealing with customers and internal staff.
- Ability to work independently and as part of a team in a fast-paced, high-volume environment.
- A high level of integrity and respect for confidentiality when handling financial information.
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