Purchasing and Admin Associate

4 hours ago

Pasay, National Capital Region, Philippines TDG Logistics and Shipping Corporation Full time ₱2,700,000 - ₱2,940,000 per year

Position Summary

The Purchasing & Admin role is responsible for ensuring the timely and cost-effective procurement of materials, supplies, and services while providing comprehensive administrative support to maintain smooth day-to-day office operations. This role requires strong coordination skills, attention to detail, and the ability to communicate effectively with internal teams and external suppliers.

Key Responsibilities Purchasing Responsibilities

  • Source, evaluate, and negotiate with suppliers to obtain the best prices, quality, and delivery terms.
  • Prepare, review, and process Purchase Requests (PRF) and Purchase Orders (PO).
  • Maintain accurate and updated records of supplier contracts, price lists, and orders.
  • Monitor delivery schedules and ensure timely arrival of goods and services.
  • Coordinate with warehouse, operations, and accounting teams for receiving, verification, and payment processing.
  • Conduct supplier performance evaluations and maintain an approved vendor list.
  • Ensure all procurement activities comply with company policies and audit requirements.
  • Track and monitor inventory levels to avoid stockouts or overstocking.

Administrative Responsibilities

  • Oversee general office operations, ensuring all supplies, equipment, and facilities are well-maintained.
  • Manage company records, documents, and filing systems.
  • Coordinate office repairs, maintenance requests, and service providers.
  • Assist with employee onboarding by preparing office supplies, ID requests, and equipment.
  • Handle administrative tasks such as correspondence, scheduling, and meeting arrangements.
  • Support HR and management with reports, forms, and administrative documentation.
  • Maintain office cleanliness standards by coordinating with janitorial and utility staff.
  • Assist in organizing company activities, meetings, and events.

Qualifications

  • Bachelor's degree
  • At least 1–2 years of experience in purchasing or administrative work.
  • Strong negotiation, communication, and organizational skills.
  • Proficient in MS Office (Excel, Word, Outlook).
  • Knowledge of basic accounting and procurement processes.
  • Ability to multitask and work with minimal supervision.

Core Competencies

  • Attention to detail
  • Time management
  • Problem-solving
  • Supplier relationship management
  • Integrity and confidentiality
  • Team collaboration

Job Types: Full-time, Permanent

Pay: Php22, Php25,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Promotion to permanent employee

Work Location: In person

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