Maintenance Coordinator

15 hours ago

Work from Home, Philippines Addiction Pet Foods Full time

About the Job:

Position Title: Engineering Coordinator (Maintenance & Project) - Remote Work for New Zealand Plant

Department: Engineering / Operations

Section: Maintenance & Projects

ORGANIZATIONAL RELATIONSHIP:

Reports To: (e.g., Engineering Manager / Plant Manager)

Direct Report/s: N/A

Key Stakeholder Relationship: Local & International Vendors, Internal Departments

Work Schedule: (e.g., Day shift, M-F)

JOB PURPOSE:

To coordinate all maintenance and project-related activities, ensuring efficient workflow, accurate documentation, and effective communication between internal teams and external vendors.

Key Duties and Responsibilities:

Coordination & Communication:

  • Coordinating with local and international vendors for Maintenance, Improvements, and Projects.
  • Preparing Minutes of Meetings (MoM).
  • Documenting action items and ensuring timely follow-up.

Financial & Procurement Management:

  • Monitoring and processing PRs, POs, and closing GRPOs.
  • Tracking and maintaining the Engineering Financial Monitoring Worksheet.
  • Data & System Management
  • Monitoring critical spare parts in LIMBLE (CMMS) and coordinating with the engineering team for physical verification.

Planning Support:

  • Providing support for both Project and Maintenance planning activities.

Qualifications:

  • Education: High School Diploma or equivalent. Technical certification or Associate's degree preferred.
  • Work Experience: Previous experience in a coordination or administrative role, preferably within an engineering or maintenance environment.
  • Training/License/Certification: Familiarity with CMMS software (LIMBLE or similar), basic project management training.

Technical Competencies:

  • Knowledge of maintenance processes: Understanding the standard procedures and best practices for managing the upkeep, repair, and operational efficiency of physical assets and equipment.
  • Knowledge of procurement cycles (PR/PO/GRPO): Familiarity with the end-to-end process of purchasing, from generating a Purchase Requisition (PR) and Purchase Order (PO) to performing a Goods Receipt Posting Outgoing (GRPO).
  • Knowledge of financial tracking: The ability to monitor, manage, and report on departmental budgets, expenses, and financial performance related to engineering activities.
  • Knowledge of vendor management: Skills in coordinating, communicating with, evaluating, and maintaining effective relationships with external suppliers and contractors.
  • Proficiency in documentation: The skill required to accurately create, manage, organize, and store essential records, reports, and technical data.
  • Proficiency in minute-taking: The ability to accurately capture key discussion points, decisions made, and assigned action items during meetings.
  • Proficiency in relevant software applications (CMMS, MS Office Suite): Skill in using specific software tools, such as a Computerized Maintenance Management System (CMMS) like LIMBLE and common office productivity software (Word, Excel, Outlook).
  • Communication: Can speak English fluently, required for cross-functional collaboration.

Specific Attributes:

  • Ability to multitask: The capability to handle or manage multiple tasks and responsibilities simultaneously without significant loss of efficiency or accuracy.
  • Prioritize tasks efficiently: The skill to assess and rank tasks based on their urgency, importance, and deadlines, ensuring critical items are addressed first.
  • Maintain clear communication channels: The practice of ensuring that information is conveyed smoothly, accurately, and understood by all stakeholders, utilizing appropriate methods and systems.

  • Property Maintenance

    16 hours ago

    Work from Home, Philippines DSV Digital Management Corporation Full time

    Key Responsibilities:Coordinate property maintenance, repairs, and follow-ups with vendors and contractorsCommunicate professionally with tenants and short-term rental guests regarding maintenance issues and updatesTrack, manage, and resolve maintenance tickets to ensure timely completionCoordinate billing and documentation related to repairs and...

  • Logistics and Procurement Coordinator

    18 hours ago

    Work from Home, Philippines Smart Suites Full time

    In 2024, a group of lifelong friends in Brisbane turned a handful of properties into a thriving short-term rental business. They had no playbook, just determination, grit, and a vision for redefining hospitality.One year later, Smart Suites now manages over 100 listings across Rocklea, Sunnybank, Acacia Ridge, and Kuraby. We serve major clients, adopt...

  • Fleet Coordinator

    17 hours ago

    Work from Home, Philippines Traffic Force Full time

    We're Hiring: Fleet Coordinator (Remote)Traffic Force is looking for a skilled Fleet Coordinator to join our growing team remotely. If you're organised, proactive, and thrive in a fast-paced, structured environment, this could be your next opportunityTo start your application with us, please complete the following:Online Employment Application Form - Video...

  • Data Coordinator

    16 hours ago

    Work from Home, Philippines Tactical Back Office Full time

    Job Title: Data Coordinator & Systems)Location: RemoteRole OverviewThe Data Coordinator acts as the primary link between external time-tracking platforms, CRMs, and You will support the Senior Analyst by auditing, consolidating, and uploading labor data, rosters, and billing cycles to ensure 100% reliability for payroll and productivity reporting.Key...

  • Client Service Coordinator

    17 hours ago

    Work from Home, Philippines Prime Virtual Full time

    About this Role:We are seeking a proactive and detail-oriented Client Services Coordinator based in the Philippines to support a U.S.-based team. This role serves as a key point of contact for clients, assisting with day-to-day coordination, administrative support, and communication across multiple service lines. The ideal candidate is highly organized,...

  • eCommerce Coordinator

    17 hours ago

    Work from Home, Philippines FiltaGlobal Full time

    Location: Work From Home - Greater Manila, Cebu, Pampanga/ClarkSchedule: Monday to Friday, 8:30 AM - 5:30 PM PHTAbout the CompanyWe are partnering with a leading swimwear brand to find a talented eCommerce Coordinator to join their team. This position is critical in delivering profitable sales growth by effectively implementing the organization's overall...

  • Experience Remote Hotel Operations Coordinator

    17 hours ago

    Work from Home, Philippines APX Hotels Apartments Full time

    Job DescriptionA great opportunity to work remotely from home awaits you at APX Hotels Apartments, a hotel company in Sydney, Australia. If you are a passionate, driven and hands on with solid and stable experience in coordination of projects and operations, you will find this role to be suitably challenging as well as exciting.Are you a hands-on detail...

  • Operations Coordinator – Facilities

    18 hours ago

    Work from Home, Philippines Landon Group Full time

    Are you someone who's highly organized, detail-focused, and thrives on keeping things running smoothly behind the scenes? Do you enjoy handling administration, coordinating teams, and making sure operations stay on track?We're looking for an Operations Coordinator with experience in facilities management or cleaning services. This is a remote, office-based...

  • Technical Service Coordinator

    16 hours ago

    Work from Home, Philippines Safetytech Fire Services Full time

    Work From Home (Philippines)Full-time | Long-term Australian roleWe're an Australian fire protection company. We need a Facility Engineer with experience in wet fire systems to support our inspection, testing, maintenance, and repair team.About the roleYou'll review inspection reports, interpret defects, prepare quotes, and support Australian clients and...

  • Virtual Assistant

    16 hours ago

    Work from Home, Philippines DSV Digital Management Corporation Full time

    Role Overview: We are seeking a detail-oriented Property Maintenance & Operations Coordinator to support day-to-day property operations across multiple rentals. This role is responsible for coordinating maintenance, communicating with tenants and short-term rental guests, managing repair billing, and ensuring all records and tickets are properly tracked and...