AP/AR Assistant

22 hours ago

Taguig, National Capital Region, Philippines Best Reliable Resources Full time $40,000 - $60,000 per year
Key Responsibilities:

  1. Accounts Payable (AP) Tasks:

    • Invoice Processing: Review, verify, and process incoming invoices from vendors and suppliers, ensuring they align with purchase orders and contracts.

    • Payment Processing: Assist in preparing payment runs, ensuring timely payments to vendors, including checks, bank transfers, and wire transfers.

    • Reconciliation: Reconcile vendor statements, resolve any discrepancies, and work with vendors to clarify payment issues.

    • Record Keeping: Maintain accurate records of all AP transactions and filing of relevant documents (e.g., invoices, receipts).

    • Expense Tracking: Track company expenditures and ensure they are within budget limits, and report any discrepancies.

  2. Accounts Receivable (AR) Tasks:

    • Invoice Generation: Prepare and issue invoices to clients based on services or goods provided.

    • Payment Collection: Follow up with clients on outstanding payments, and manage the collection process for overdue accounts.

    • Cash Application: Apply customer payments to appropriate accounts and ensure all payments are correctly recorded.

    • Reconciliation: Reconcile AR sub-ledger with general ledger, ensuring all receipts are accurately accounted for.

    • Credit Management: Monitor credit limits for customers and help flag any accounts that require attention.

  3. General Accounting Support:

    • Financial Reporting Assistance: Assist in the preparation of monthly, quarterly, and yearly financial reports by providing supporting data related to AP and AR.

    • Data Entry: Input financial data into accounting software or spreadsheets for both AP and AR transactions.

    • Audit Preparation: Assist with the preparation of documents required for audits and assist auditors with any requested information.

  4. Communication & Collaboration:

    • Vendor & Client Communication: Maintain positive relationships with vendors and customers, ensuring prompt and courteous communication regarding payment inquiries.

    • Cross-department Support: Work closely with other departments (e.g., procurement, sales) to resolve any billing issues or discrepancies.

Key Skills:

  • Attention to Detail: Accuracy is critical in processing financial transactions and maintaining records.

  • Time Management: Ability to manage multiple tasks, meet deadlines, and prioritize effectively.

  • Communication Skills: Clear and professional communication with both internal teams and external parties.

  • Software Proficiency: Familiarity with accounting software (e.g., QuickBooks, Sage, Xero) and Microsoft Excel for tracking and reporting.

  • Problem Solving: Capable of investigating discrepancies, resolving issues, and finding solutions for both AP and AR concerns.

Qualifications:

  • Educational Background: Degree or a bachelor's in accounting, finance, or related fields.

  • Experience: Previous experience in an accounts payable or accounts receivable role is often preferred, but entry-level candidates with a strong understanding of basic accounting principles may also be considered.

  • CAN START ASAP

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