Finance and Administration Officer
4 days ago
Key Responsibilities
Financial Management
- Maintain accurate bookkeeping and financial records.
- Manage accounts payable and receivable (supplier invoices, SOAs, collections).
- Process payroll and ensure accurate computation of allowances and service charge distribution.
- Prepare monthly financial reports (P&L, Balance Sheet, variance analysis).
- Monitor expenses vs. budget, flagging cost overruns.
- Ensure compliance with BIR, SSS, PhilHealth, Pag-IBIG, and other regulatory requirements.
Petty Cash & Controls
- Manage petty cash, ensuring all reimbursements are valid and documented.
- Monitor for irregularities and ensure cost-effectiveness.
HR & Administration
- Oversee employee timekeeping, tardiness, and incident reporting.
- Maintain HR records and company policy files.
- Support government compliance and renewal processes.
- Manage office supply inventory and vendor coordination.
Inventory Oversight
- Conduct weekly inventory checks with staff.
- Perform spot checks against POS sales to prevent losses.
- Highlight anomalies and suggest improvements for tighter controls.
Reporting & Communication
- Submit timely financial and operational reports to owners.
- Respond promptly to management communications.
- Proactively identify cost-saving opportunities.
Qualifications
- Graduate of Accounting, Finance, Business Administration, or related course.
- Minimum 2 years of finance/admin experience (restaurant or hospitality industry a plus).
- Strong knowledge of payroll, BIR compliance, and government reporting.
- Detail-oriented, disciplined, and proactive.
- Proficient in MS Office (Excel, Word); experience with POS/accounting software is an advantage.
- Strong communication and organizational skills.
Job Type: Full-time
Work Location: In person
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