Management Support Specialist

3 days ago

Davao City, Davao, Philippines Dominic and Sons Realty & Development Corporation Full time ₱250,000 - ₱500,000 per year

The Management Support Specialist provides essential support to the department manager by handling day-to-day operational tasks, gathering and analyzing data, and assisting in project coordination. This role helps streamline workflows, support decision-making with data insights, and enable the manager to focus on higher-level strategy and leadership tasks.

KEY RESPONSIBILITIES:

Operational Support

  • Assist the Property Manager in coordinating daily operations to ensure tasks are completed efficiently.
  • Maintain schedules, organize meetings, and prepare relevant documents to support the manager's agenda.
  • Handle administrative duties, such as email correspondence, documentation, and record-keeping.

Data Analysis and Reporting

  • Gather and analyze data related to departmental KPIs, creating reports that provide insights into trends and performance.
  • Support the property manager in decision-making by providing accurate data and well-structured analysis.
  • Monitor key metrics and compile weekly/monthly reports to keep the property manager informed of any necessary actions.

Project Coordination

  • Assist in managing timelines, deliverables, and resources for various departmental projects.
  • Communicate with team members and stakeholders to ensure smooth project progression and resolve any minor issues independently.
  • Track project milestones and update the manager on any significant developments or potential bottlenecks.

Process Improvement

  • Identify areas where workflows can be streamlined or improved and make suggestions to the manager.
  • Document and refine procedures to ensure consistency and efficiency within the team.
  • Develop templates, checklists, and other tools to support the manager and team in maintaining productivity.

Communication and Liaison

  • Act as a point of contact between the manager and team members, ensuring information flows smoothly and tasks are clearly understood.
  • Assist in preparing presentations, proposals, and communications on behalf of the manager.
  • Build relationships within the team and across departments to facilitate collaboration and provide seamless support.
QUALIFICATIONS:
  • Bachelor's Degree in Business Administrative, Management or any work related.
  • Experience: Proven experience in an administrative, project support, or data analysis role.
  • Skills: Proficiency in Microsoft Office Suite, data analysis tools, and excellent organizational skills.

  • Attributes: Detail-oriented, proactive, adaptable, with strong interpersonal and communication skills.

  • Accuracy and timeliness of data reports and analyses.

  • Efficiency and effectiveness of administrative support.
  • Improvement in team processes and workflow consistency.
  • Overall satisfaction and reliance of the manager on the specialist for operational support.

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