Document Controller

16 hours ago

Ayala Alabang, National Capital Region, Philippines Asia Select Full time ₱600,000 - ₱800,000 per year

Job title:

DOCUMENT CONTROLLER

Job type:

Full-Time

Emp type:

Full-time

Industry:

MANUFACTURING

Functional Expertise:

ADMINISTRATION & FACILITIES

Skills:

DOCUMENT MANAGEMENT

ADMIN

Location:

Alabang, Muntinlupa City

Job published:

Job ID:

47933

JOB DESCRIPTION

Responsible for managing all documentation related to project execution within the Engineering Department. This includes handling document approval cycles, distributing drawings and documents to customers and workshops, and compiling final documentation for project closeout.

KEY RESPONSIBILITIES

You will:

  • Oversee the flow of engineering documents through internal and external approval processes.
  • Distribute and track drawings and documents to customers via email or dedicated portals.
  • Ensure proper document numbering, revision control, and version management throughout the project lifecycle.
  • Issue approved drawings and related documentation to the workshop for fabrication and assembly.
  • Maintain accurate and up-to-date records of document and drawing status for all active projects.
  • Compile final documentation packages (e.g., data books, as-built drawings, certificates) for project completion.
  • Organize and archive completed project files into structured folders on local drives for easy access.
  • Monitor compliance with document control procedures and suggest process improvements.
  • Provide document-related support to engineers and coordinate with external stakeholders as needed.

QUALIFICATIONS & REQUIREMENTS:

  • You must have at least 2 years of experience in document management or administrative work within the oil & gas, instrumentation, or process industry.
  • You must be able to work well with people and effectively handle multiple tasks simultaneously.
  • You must have personal initiative and the drive to proactively identify tasks or offer assistance when needed.
  • You must have strong computer skills, with proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook).

Work Schedule: Regular shift (8 am – 5 pm)

Work Setup: Onsite - Alabang, Muntinlupa City

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