Document Controller

3 days ago

Ayala Alabang, National Capital Region, Philippines Microbase Inc. Full time ₱360,000 per year

  1. Follows Departmental Policies and Procedures.

  2. Ensure that all received electronic media are added to the correct folders maintained within the project EDMS, and that the required file attributes are applied both the EDMS (Electronic Document Management System – e.g. SharePoint) and the DCS (Document Control System – e.g. ASSAI).

  3. Prepare specification for documents (required, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.

  4. Comply with the Company Records Management for Controlled and not Controlled documents (PCAP or Non-PCAP documents).

  5. Manage all paper and electronic document flow within project, and from/to contractors or vendors. Create and maintain document distribution matrix.

  6. Establish and coordinate the use of document "team working areas" for uncontrolled documents and informal sharing.

  7. Establish and maintain the Doc Control System and Electronic Document Management System (EDMS – Assai Admin and SharePoint).

  8. Processing vendor document and engineering documents as well as correspondence.

  9. Prepare Project Document Control reports (Crystal Report) (status, progress and forecast) to be run on a weekly/monthly basis (as required) as part of standard Project KPI functions.

  10. Work with a team of project document controllers and/or coordinate with document control services rendered by a third-party provider, often split over a number of locations around the World.

  11. Checking the integrity and quality of project deliverables.

  12. Processing the vendor documents for final handover to asset.

  13. Manage and maintain functional asset information.

Job Type: Full-time

Pay: Up to Php30,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Experience:

  • SharePoint: 1 year (Preferred)

Work Location: In person

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