bidding specialist

1 week ago

Pasig, National Capital Region, Philippines UC Biosciences Inc. Full time ₱300,000 - ₱600,000 per year

RESPONSIBILITIES

  • The role will be working in collaboration with Sales Team and Business Development/Marketing team to coordinate and deliver the bid preparation for all bids received.
  • Monitor government procurement portals (e.g., PhilGEPS) and other relevant databases to identify potential bidding opportunities aligned with the company products.
  • Contribute to the formulation of the bidding strategy, taking into consideration client trends, requirements, competitors' approach and team's configuration and capacity.
  • Develop and maintain the bid/proposal submission timeframe ensuring that inputs are submitted on time.
  • Promote best practice bidding and sharing learning across the organization and through reviews on bidding and bidding processes.
  • Lead the preparation and submission of bids and proposals in collaboration with cross-functional teams, ensuring that all technical and commercial requirements are met as specified in solicitation documents.
  • Ensure all bid submissions comply with government regulations, procurement policies, and company standards.
  • Conduct detailed reviews of all bid documents for accuracy, completeness, and compliance before submission.
  • Track and monitor the status of submitted bids, providing timely responses to any clarifications or additional information requests from government agencies.
  • Manage and prepare documents for client accreditations
  • Liase and provide support to sales team and customers
  • Manage the transportation and hotel accommodations
  • Provide admin support
  • Prepare SOA and follow up customer payments
  • Performs other task that maybe assigned from time to time

QUALIFICATION

  • Bachelor's degree in business administration, marketing, or a related field (or equivalent experience).
  • At least 2 years of experience in bidding process, proposal development, admin support
  • Strong understanding of the bidding process and familiarity with government, commercial, or institutional bidding procedures.
  • Excellent written and verbal communication skills, with the ability to effectively convey complex information clearly and concisely.
  • Analytical mindset with the ability to interpret data, conduct financial analysis, and make informed decisions.
  • Strong organizational and time management skills, with the ability to manage multiple bids simultaneously and meet deadlines.
  • Attention to detail and a commitment to delivering high-quality work.
  • Proficiency in using bid management software, MS Office Suite, and other relevant tools.
  • Knowledge of the industry, market trends, and competitors.
  • Strong interpersonal and relationship-building skills to collaborate with internal teams, clients, and stakeholders.

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