Accounts Payable Officer

WHO WE ARE?

At Equilibrium Intertrade Corporation, we are committed to being CUSTOMER CENTRIC, valuing our customers both inside and outside the organization. Our PASSION FOR INNOVATION drives us to continually learn and adapt, as we believe that to lead in our industry, we must never stop exploring new ideas. We stand resilient and steadfast, embodying a WINNING SPIRIT that thrives amid challenges, fully committed to the growth of the coffee industry. Our COLLABORATIVE nature allows us to engage with a diverse community—Farmers, Baristas, small business owners, and representatives from coffee chains—treating each individual with the respect and attentiveness they deserve, united by shared goals and values. Our commitment to SUSTAINABILITY makes us future-friendly, as we diligently practice environmentally responsible initiatives.

Above all, we take pride in being Equilibrium, a work environment where people can shine, speak up, and bring out the best in themselves and support one another like FAMILY.

Are you one of us? If you are, then JOIN US

We are HIRING:

Accounts Payable Officer

The Accounts Payable (AP) Officer is responsible for the timely processing of vendor invoices, employee cash advances and reimbursements, taxes and duties, recurring payables and other payables. This role requires strong leadership, process optimization, and collaboration with internal departments and external vendors to ensure compliance with company policies and government regulations. Additionally, the AP Officer will lead efforts to streamline processes, enhance team performance, and support strong vendor relationships and supports the timely month-end closing

JOB RESPONSIBILITIES

· Accounts Payable Processing

o Ensure the accuracy of vendor master data in SAP.

o Matching purchase orders to corresponding invoices and receipts.

o Review all accounts payable transactions to ensure compliance with company policy and the approval matrix prior approval and posting in SAР.

o Ensure timely and accurate processing of invoices, purchase orders, expense reports, and vendor payments.

o Reviewing of outstanding items related to payables, such as open purchase orders (POs) and goods receipt purchase orders (GRPOs).

o Reviewing the payables aging report and the status of liabilities.

o Monitoring and ensuring the clearance of advances to employees and vendors

· Compliance & Control

o Implement and maintain internal controls to ensure compliance with company policies and regulatory requirements.

o Ensure compliance with company policies and statutory regulations.

· Reconciliation & Reporting

o Monitor and analyze accounts payable metrics and reports to identify areas for improvement and implement best practices.

o Supervise the reconciliation of accounts payable transactions and resolve any discrepancies or issues.

o Prepare weekly and monthly AP aging report for casflow planning and month end closing financial reporting.

o Reconcile AP sub-ledger to Trial Balance.

· Vendor Management

o Maintain positive relationships with vendors.

o Act as an escalation point for complex AP issues, including disputes, vendor complaints, or other significant matters.

· Process Improvement

o Collaborate with other departments to streamline processes and improve operational efficiency.

o Support system implementations, upgrades, and process improvement initiatives.

· People Management

o Lead and guide the Accounts Payable team by providing mentorship, training, and support to foster high performance and professional growth.

o Handling employee relations issues, including conflict resolution, attendance problems, and performance management.

o Conducting periodic performance evaluations of Accounting Assistants.

• Month-End & Audit Support

o Assist in financial audits by providing required documentation and explanations for related to AP activities.

JOB QUALIFICATIONS

· Bachelor's Degree in Accountancy, Finance or relevant field

· With at least two (2) year of relevant experience in a similar role, preferably in FMCG, Manufacturing or Retail Industry

· With good understanding of accounting principles, CPA (with valid PRC license) is an advantage

· Strong attention to detail, excellent organizational skills, and the ability to work under pressure to meet deadlines

· Expert-level knowledge of working with spreadsheets is crucial, advanced knowledge and experience with spreadsheets is a plus

· Proficient with SAP B1 and related ERP systems and in Microsoft Office including Outlook, Word, Excel, and PowerPoint

· Strong communication skills – verbal, written, listening, and interaction

· Strong leadership skills, expertise in financial accounting, and a thorough understanding of payroll processes.

ATTITUDE/SKILLS

· High level of integrity and dedication

· Ability to work independently

· Very strong sense of dependability, urgency, and results-orientation

· An enthusiastic team player and has strong interpersonal skills

• A hands-on team leader with transformational character and a desire to work in a dynamic, mission-value-driven environment

· Effectively exercises fairness and sound judgment on work related matters and people issues affecting the interest of the organization

Job Type: Full-time

Benefits:

• Additional leave
• Employee discount
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person