MS - Executive II, Admin

TÜV SÜD – A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.

Established more than 150 years ago in Germany, TÜV SÜD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. TÜV SÜD offers a wide range of testing & product certification, inspection, auditing & system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.

Job Summary:
The E
xecutive II, Admin (Logistics and Planning)
role supports the company's operational and administrative activities, focusing on the coordination of logistics, resource scheduling, and planning for projects, audits, and training. This position ensures smooth day-to-day operations, proper document handling, and efficient communication among internal departments and external stakeholders.
Key Responsibilities:
Administrative & Coordination:
Manage daily administrative tasks and maintain organized filing systems for operations and project-related documentation.Prepare, process, and track internal and client-related correspondences, purchase requests, and reports.Support the scheduling and coordination of company activities, meetings, and events.

Logistics Management:
Plan and coordinate logistics for projects, audits, and training sessions (venue bookings, transportation, accommodation, materials, etc.).Liaise with suppliers, service providers, and partners to ensure timely delivery of logistics requirements.Monitor inventory of supplies, materials, and equipment used in operations.

Planning & Scheduling:
Support the planning and scheduling of internal and external audits, including resource allocation and monitoring.Assist in tracking project timelines and ensuring deadlines are met.Coordinate with auditors, consultants, and clients for appointment setting and follow-ups.

Finance & Procurement Support:
Prepare expense reports, monitor cost efficiency, and assist in budget tracking for logistical activities.Process supplier invoices, petty cash, and reimbursement claims as needed.

Compliance & Quality:
Ensure all logistics and administrative activities adhere to TÜV SÜD policies and ISO management system requirements.Maintain confidentiality and data protection compliance for all administrative records.

Qualifications:
Bachelor's Degree in Business Administration, Office Management, Logistics, or related field.Minimum of
2–3 years
of experience in administration, logistics, or planning (preferably in a service or technical industry).Strong organizational, multitasking, and problem-solving skills.Excellent communication and coordination abilities.Proficient in MS Office (Excel, Word, Outlook, PowerPoint).Knowledge of basic procurement and vendor management processes is an advantage.Experience in supporting audit or project-based operations is preferred.

Key Competencies:
Attention to detail and accuracyStrong time management and prioritizationProactive and resourceful in resolving logistical challengesCollaborative and customer-service orientedAdaptable in a fast-paced and dynamic environment

We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.

Work Area: Others

Country/Region: Philippines

Job Location: Pasig City

Working Model : Hybrid

Employment Type: Full time / regular

Company: TÜV SÜD PSB Philippines

Org Unit Code: BA

Requisition ID: 2430