
Event Operations Assistant
3 days ago
About the Client
Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.
Your Impact
Within 90 days, you'll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you'll free up the leadership team to focus on growth and member engagement.
Key Responsibilities
- Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
- Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
- Maintain light automations in Zapier (monthly updates to dates/links).
- Update event links and pages via Oncord (website backend).
- Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
- Communicate with venues and participants via email/WhatsApp to confirm details.
- Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
- Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.
Must-Have Qualifications (Self-Check)
- 2+ years in event administration, executive assistance, or operations VA role.
- Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
- Experience with Zapier, event ticketing systems, or community/event platforms.
- Available to work 7am–3:30pm PH time (Mon–Fri).
- Stable internet and secure home office setup.
- Strong written and spoken English for professional communication.
Nice-to-Have Skills
- Familiarity with Mighty Networks or other community platforms.
- Experience managing website content (Oncord, WordPress, or similar).
- Exposure to event coordination or hospitality support.
- Awareness of how automation/AI tools can streamline admin workflows.
Success Outcomes (30/60/90 Days)
- 30 Days: Confidently manage calendar invites, ticketing setup, and website updates for monthly events. Deliver accurate EOD reports via WhatsApp.
- 60 Days: Run end-to-end admin for events with minimal supervision, including coordinating with venues and participants. Anticipate potential issues before they arise.
90 Days: Streamline processes, suggest improvements, and become the go-to support for event operations, freeing founders to focus on growth.
Job Type: Full-time
Pay: Php30, Php36,000.00 per month
Benefits:
- Work from home
Application Question(s):
- Do you have at least 2 years of experience in event administration, executive assistance, or operations (virtual or in-person)?
Which tools have you used professionally?
Google Workspace (Docs, Sheets, Gmail, Calendar)
- Zoom
- Zapier
- Ticketing/Event platforms (RegFox, TicketSpice, Eventbrite, etc.)
- Community platforms (Mighty Networks, Circle, etc.)
Website backends (Oncord, WordPress, etc.)
Give a short example of an event or project you managed/administered
Do you have prior experience with:
Community platforms (Mighty Networks, Circle, etc.)
- Website content management (Oncord, WordPress, Wix, etc.)
- Hospitality/event coordination (venue booking, food orders, RSVPs)
- Automation or AI tools for admin workflows
Work Location: Remote
-
Security Operations Center Analyst
4 weeks ago
, , Philippines Executive Operations, LLC Full timeOverview We are seeking a proactive and detail-oriented Security Operations Center (SOC) Analyst Level 1 to join our team at EXOP. In this entry-level role, you will monitor and respond to security alerts, help mitigate security incidents and support the overall security posture of the organization. As a SOC Analyst Level 1, you will work closely with senior...
-
Assistant Event Services Manager
2 weeks ago
, , Philippines Buscojobs Full timeJOB SUMMARY Assists the property’s Banquets / Catering Department in the property's reactive and proactive sales efforts with a focus on group and catering accounts. The position contributes to achieving revenue goals and the financial performance of the department. Assists in implementing the brand’s service strategy and applicable brand initiatives in...
-
Event Operations Specialist
4 weeks ago
, Albay, Philippines G & A Events and Decor Full timeOverview An Event Operations Specialist is responsible for planning, coordinating, and executing various event-related activities, ensuring seamless operations and excellent attendee experiences. Their key responsibilities typically include: Responsibilities Event Planning and Coordination: Collaborating with event managers and stakeholders to design event...
-
Events Coordinator
2 weeks ago
, , Philippines Buscojobs Full timeEvents Coordinator jobs in the Philippines 44 Events Coordinator jobs in the Philippines Events Coordinator Pasig City, National Capital Region ₱ - ₱ Y The Upper Deck Sports and Recreation Center Posted today Job Viewed Tap Again To Close Job Description About the Role We're looking for a highly organized and polished Events & Proposal Coordinator to...
-
Events Manager
7 days ago
, , Philippines HSH Group The Peninsula Hong Kong Full timeWe are looking for a passionate Events professional who will be responsible for assisting Event Managers in the execution of events. Assist in the efficient execution of banquet functions in coordination with F&B, Rooms, and other concerned departments. Attends and actively participates in the weekly Events meeting. Participates in the morning event sales...
-
Events Management Admin
3 days ago
Philippines Hippo Business Services Full time ₱432,000 per yearAbout the ClientOur client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much...
-
Event Specialist
5 days ago
, Metro Manila, Philippines DigiPlus Interactive Corp Full timeOverview DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates GameZone, with more to come. For more information, visit: Responsibilities Assist the team in...
-
Events Executive
2 weeks ago
, , Philippines Buscojobs Full timeMarketing & Guest Experience Associate, Events Almeja Azul Resort is seeking a dynamic Marketing & Guest Experience Associate to lead our Events Department. We need a creative, results-oriented individual with a sharp eye for design, a love for building strong client relationships, and a passion for crafting memorable moments. Responsibilities Strategic...
-
Events Coordinator
4 weeks ago
, Albay, Philippines LGZ-NAIKA'S PARTY SHOP Full timeOverview HIRING FOR EVENTS COORDINATOR LOCATED AT RAWIS LEGAZPI CITY Responsibilities Planning, organizing, and executing events, ensuring they run smoothly from start to finish. Key duties typically include: Event Planning: Develop event concepts, themes, and objectives. Create detailed timelines, budgets, and logistics plans. Vendor Management: Identify,...
-
Okada Manila is looking for Events Executive
3 weeks ago
, , Philippines Globalhrcommunity Full timeThe Events Executive (B2B) is responsible for supporting the planning, coordination, and execution of corporate events such as conferences, trade shows, product launches, and networking functions. This role involves assisting with client management, supplier coordination, and logistical planning, ensuring that every event operates smoothly from start to...