Okada Manila is looking for Events Executive

4 weeks ago

Philippines Globalhrcommunity Full time

The Events Executive (B2B) is responsible for supporting the planning, coordination, and execution of corporate events such as conferences, trade shows, product launches, and networking functions. This role involves assisting with client management, supplier coordination, and logistical planning, ensuring that every event operates smoothly from start to finish. The Events Executive will work closely with Banquet, Culinary, Technical Entertainment, Security, and other operational teams to ensure that events align with client objectives and are delivered on time.

II. MAJOR RESPONSIBILITIES AND DUTIES:
  1. Assist in the planning and execution of B2B events, ensuring they align with client objectives and business goals.
  2. Support client management by understanding their needs and expectations, maintaining effective communication throughout the planning process.
  3. Support the execution of corporate events (e.g., conferences, meetings, trade shows, and conventions) based on client requirements and specifications.
  4. Coordinate with internal teams and suppliers to manage logistics, ensuring timely delivery and quality service for all event components.
  5. Assist in liaising with clients to gather event details, preferences, and goals, maintaining clear communication throughout the planning process.
  6. Provide administrative support, including managing contracts, coordinating schedules, and organizing meetings with clients and vendors.
  7. Assist with the development of event timelines, ensuring all activities are scheduled and executed on time.
  8. Collaborate with internal teams such as Banquet, Culinary, and Technical Entertainment to align with event requirements.
  9. Assist with post-event reports, gathering client feedback to improve future events.
  10. Contribute to the creation of event marketing and promotional materials targeting the B2B segment.
  11. Perform other reasonable duties assigned by immediate superior from time to time.
III. JOB SPECIFICATIONS

Educational Requirement:

  • Bachelor’s Degree in Hospitality Management, Marketing, or Business Management

Experience Requirement:

  • 2–3 years of experience in event management, with a strong focus on B2C and sales performance
  • 2–3 years of experience in a hotel or integrated resort industry
  • Experience in managing large-scale B2B conferences and trade shows
  • Strong understanding of B2B sales and marketing strategies.

Skills and Attributes:

Leadership Skills:
  • Ability to work under pressure and take initiative
  • Good selling and negotiation skills
  • Excellent customer service and interpersonal skills
Technical Skills:
  • Proficiency in using event management software (Delphi, Visio) and Microsoft Office applications
  • Excellent oral and written communication skills
  • Strong administrative, attention to detail, and organizational skills
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