Events Management Admin

3 days ago

Philippines Hippo Business Services Full time ₱432,000 per year

About the Client

Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.

Your Impact

Within 90 days, you'll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By taking care of the details, you'll free up the leadership team to focus on growth and member engagement.

Key Responsibilities

  • Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
  • Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
  • Maintain light automations in Zapier (monthly updates to dates/links).
  • Update event links and pages via Oncord (website backend).
  • Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
  • Communicate with venues and participants via email/WhatsApp to confirm details.
  • Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
  • Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.

Must-Have Qualifications (Self-Check)

  • 2+ years in event administration, executive assistance, or operations VA role.
  • Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
  • Experience with Zapier, event ticketing systems, or community/event platforms.
  • Available to work 7am–3:30pm PH time (Mon–Fri).
  • Stable internet and secure home office setup.
  • Strong written and spoken English for professional communication.

Nice-to-Have Skills

  • Familiarity with Mighty Networks or other community platforms.
  • Experience managing website content (Oncord, WordPress, or similar).
  • Exposure to event coordination or hospitality support.
  • Awareness of how automation/AI tools can streamline admin workflows.

Success Outcomes (30/60/90 Days)

  • 30 Days: Confidently manage calendar invites, ticketing setup, and website updates for monthly events. Deliver accurate EOD reports via WhatsApp.
  • 60 Days: Run end-to-end admin for events with minimal supervision, including coordinating with venues and participants. Anticipate potential issues before they arise.

90 Days: Streamline processes, suggest improvements, and become the go-to support for event operations, freeing founders to focus on growth.

Job Type: Full-time

Pay: Php30, Php36,000.00 per month

Benefits:

  • Work from home

Application Question(s):

  • Do you have at least 2 years of experience in event administration, executive assistance, or operations (virtual or in-person)?

  • Which tools have you used professionally?

  • Google Workspace (Docs, Sheets, Gmail, Calendar)

  • Zoom
  • Zapier
  • Ticketing/Event platforms (RegFox, TicketSpice, Eventbrite, etc.)
  • Community platforms (Mighty Networks, Circle, etc.)

  • Website backends (Oncord, WordPress, etc.)

  • Give a short example of an event or project you managed/administered

  • Do you have prior experience with:

  • Community platforms (Mighty Networks, Circle, etc.)

  • Website content management (Oncord, WordPress, Wix, etc.)
  • Hospitality/event coordination (venue booking, food orders, RSVPs)
  • Automation or AI tools for admin workflows

Language:

  • English (Required)

Work Location: Remote

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