Sales Administration Associate

5 days ago

Pasig, National Capital Region, Philippines Sybex Animal Health and Nutrition Inc. Full time ₱400,000 - ₱600,000 per year

You will primarily be responsible for the administration of the group's indent and export sales, executing treasury transactions, and supporting financial documentation processes. You will ensure that orders are processed smoothly and on time, that financial transactions are completed efficiently, and that all documentation aligns with company standards. You will also assist in other finance transactions as needed.

Key Responsibilities

  • Communicate with principals to place and schedule orders; update sales team on order status.
  • Prepare indent documents and organize delivery of originals to customers.
  • Enter indent sales and purchase data into QuickBooks; support Accounting in reconciliation.
  • Monitor payment status, verify customer payments, and escalate issues to supervisors as needed.
  • Execute international bank transactions and update associated database
  • Prepare Collection Receipts (CR) and Acknowledgment Receipts (AR); maintain receivables records.
  • Assist Accounting with bank reconciliation and matching received payments to Accounts Receivables

KSA

Knowledge

  • Background in sales administration or similar – at least 1 year of experience
  • Bachelor's degree in or business administration or similar
  • Basic accounting experience or education

Skills

  • Computer-literate, including Microsoft Office and Google Sheets
  • Strong written and verbal communication skills, especially English
  • Experience with QuickBooks a plus

Abilities

  • Good project management skills: able to effectively prioritize tasks, manage multiple responsibilities, and meet deadlines effectively
  • Good time management skills
  • Good conflict management and resolution skills
  • Adaptability and flexibility
  • Collaborative, team-oriented

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