Executive Administrator

3 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱360,000 - ₱720,000 per year

Position: Executive Administrator

Number of hours: 40 Hrs/week

Tasks required:

Scheduling and Calendar Management:

  • Review incoming emails daily, flag urgent items and draft CEO responses for approval.

  • Route and delegate emails with clear instructions and timelines.

  • Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.

  • Prepare meeting agendas, briefing packs and track follow-ups/action items.

Travel Coordination:

  • Research and book flights, hotels, visas and local transport; compare quotes and confirm bookings.

  • Prepare full trip itineraries and conference briefing packs.

  • Coordinate event participation, registration, passes and marketing collateral (cards, bags, pens).

Budgeting & Financial Analysis:

  • Manage GCPW user provisioning, device policies, credential syncs, BitLocker keys and login troubleshooting.

  • Maintain change logs, manage password/device inventories and perform offboarding data migration/backups.

  • Set up email routing for leave/operations and provide first-line technical support to the team.

IT & Systems Administration:

  • Ensure compliance with financial regulations and company policies.

  • Assist in internal and external audits by preparing necessary documentation.

  • Maintain confidentiality of financial and business information.

Marketing & Brand:

  • Maintain and update LinkedIn/company profiles; post CEO-approved achievements.

  • Liaise with design/video vendors; review creatives; create quick assets in Canva/Napkin.

  • Prepare company/leadership profiles and coordinate event marketing collateral.

People & HR Support:

  • Shortlist and schedule interviews; manage candidate communications.

  • Plan team engagement activities and maintain vendor lists.

  • Listen to team concerns, triage escalations and coordinate with HR/department heads.

Legal & Contracts:

  • Review operational agreements for compliance and risk exposure.

  • Draft simple contracts from templates and manage a contract template library.

  • Escalate complex matters to legal counsel with concise summaries.

Operations & Admin:

  • Coordinate liability insurance and permit renewals (e.g., RTA advertising permit).

  • Build and maintain JotForm automations, SOPs and quick-reference guides.

  • Translate management objectives into clear deliverables for back-office teams and act as escalation point.

CEO Support & Confidentiality:

  • Anticipate CEO needs; act as first point of contact when CEO is unavailable.

  • Screen and summarize incoming information; escalate only what requires CEO attention.

  • Handle sensitive documents and conversations with absolute discretion.

Preferred Qualifications:

  • Graduate specialized in Ms office, Calendar Management, Organization and Multitasking software, applications etc. having knowledge of all admin. activities.

Requirements:

  • Female Candidate between 35-40 years age

  • Excellent Communication Skills

  • Excellent Follow-up Skills

  • Polite and balanced temperament

  • Tech Savvy - aware about various tools available for increased productivity

  • Time-management skills

  • Attention to detail

  • Organization skills

  • Ability to multitask and prioritize tasks


Benefits:

  • Maximum rate: ₱30,000/month (depending on skills and experience)
  • HMO coverage (starting on 6th month)
  • Christmas Basket
  • Christmas Bonus
  • HMO Dependent coverage (upon reaching 1 year)

  • Executive Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Qubel Full time ₱1,200,000 - ₱2,400,000 per year

    PEA License No. M About the Company:An emerging fintech company focused on delivering accessible financing solutions to small and medium-sized enterprises. Founded in 2023, it was established to help bridge the persistent credit gap faced by many growing businesses across the country. The company blends international best practices with deep local insights...

  • Executive Administrative Assistant

    3 days ago

    Manila, National Capital Region, Philippines Teamficient Full time ₱3,456,000 - ₱4,608,000 per year

    Position Title: Executive Administrative AssistantLocation: RemoteEmployment Type: Full-TimeExperience Level: 3-5 YearsCompany: Teamficient - Salary Range: $800 - $1000 (Negotiable for highly experienced candidates)Work Schedule:Time Range: Between 7 AM – 7 PM CST (Graveyard shift)Working Hours: 9 hours per day (8 working hours + 1-hour break)Days Off: TBD...

  • Executive Administrator

    1 week ago

    Manila, National Capital Region, Philippines RippedBoxStation Full time ₱1,000,000 - ₱1,200,000 per year

    Position:Executive AdministratorNumber of hours:40 Hrs/weekTasks required:Scheduling and Calendar Management:Review incoming emails daily, flag urgent items and draft CEO responses for approval.Route and delegate emails with clear instructions and timelines.Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.Prepare meeting...

  • Executive Administration Business Support Manager

    2 weeks ago

    Manila, National Capital Region, Philippines JPMorgan Chase Full time ₱1,200,000 - ₱2,400,000 per year

    In today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneously managing a team of Business Support Specialists. The candidate should possess an advanced...

  • Executive Administration Business Support Manager

    3 days ago

    Manila, National Capital Region, Philippines JPMorganChase Full time ₱1,200,000 - ₱2,400,000 per year

    DescriptionIn today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneously managing a team of Business Support Specialists. The candidate should possess...

  • Executive Administrator

    3 days ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time ₱30,000 - ₱60,000 per year

    Position: Executive AdministratorNumber of hours: 40 Hrs/weekTasks required:Scheduling and Calendar Management:Review incoming emails daily, flag urgent items and draft CEO responses for approval.Route and delegate emails with clear instructions and timelines.Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.Prepare...

  • Senior Executive Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines Speak Your Way To Cash Full time $18,000 - $24,000 per year

    Executive Administrator (Reports to CEO)- $1,500 - $2,000/Month USD Full TimeWe aren't looking for a basic assistant.We're looking for a strategic execution partner — a tech-savvy, detail-obsessed Executive Administrator who can keep pace with a CEO leading a fast-growing, mission-driven brand.At Speak Your Way To Cash, we've grown from zero to an Inc....

  • Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines A.C. Steel Industries, Inc. Full time ₱250,000 - ₱350,000 per year

    Company DescriptionA.C. Steel Industries, Inc. is a producer of high-quality galvanized iron sheets, purlins, galvanized pipes, and steel decking. Based in Naga City, Cebu, Philippines, the company serves the Visayas and Mindanao regions, providing durable steel products for various construction needs.Role DescriptionThis is an on-site full-time role for an...

  • Administrative Assistant

    1 week ago

    Manila, National Capital Region, Philippines Cathedral of Praise Full time ₱150,000 - ₱250,000 per year

    Company DescriptionCathedral of Praise is a Christian church with campuses across Metro Manila and branches worldwide. Founded in 1954 by Dr. Lester Sumrall, it was formerly known as the Manila Bethel Temple. The church is dedicated to serving Jesus Christ and spreading His message. Cathedral of Praise provides a welcoming community for worship and spiritual...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines AvantePH Staffing and Consultancy Full time ₱40,000 - ₱60,000 per year

    We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives of a company based in Manila. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities: Manage executive...