Administrative Assistant

2 weeks ago

Paranaque City, Calabarzon, Philippines Bahandi Architects Full time ₱218,440 per year

Administrative Assistant Job Description

Position Title: Administrative Assistant

Department: Administration

Reports To: Office Manager / Operations Manager

Employment Type: Full-time

Position Summary

The Administrative Assistant provides day-to-day support to the office by performing administrative duties, basic HR-related tasks, inventory management, and coordinating office operations. This role ensures smooth workflow, timely documentation, and efficient office processes.

Key Responsibilities1. Administrative & Office Support

  • Manage daily office operations, supplies, and cleanliness.
  • Handle phone calls, emails, inquiries, and correspondence.
  • Organize and maintain physical and digital files.
  • Schedule meetings, appointments, and prepare basic reports.
  • Assist with office documentation, scanning, printing, and encoding.
  • Support management in preparing letters, minutes of meetings, and forms.

2. HR-Related Tasks (Minimal)

  • Assist in posting job ads, screening initial applicants, and scheduling interviews.
  • Maintain employee records and update files (attendance, 201 files, memos).
  • Assist in onboarding processes (orientation, forms, ID requests).
  • Coordinate with HR/Accounting for timesheets and basic payroll documentation.
  • Help ensure compliance with basic company policies and HR guidelines.

3. Inventory & Supplies Management

  • Monitor and record office and project site supplies (forms, tools, materials).
  • Assist in receiving deliveries and checking item completeness.
  • Update inventory logs and submit weekly/monthly inventory reports.
  • Coordinate replenishment and purchasing requests with suppliers or purchasing officer.
  • Safekeep and organize stockroom items.

4. Coordination & Support

  • Liaise with departments for administrative requirements.
  • Help coordinate maintenance, repairs, and office improvements.
  • Support in preparing documents needed for permits, deliveries, or operations.
  • Assist management in special tasks and projects as needed.

Qualifications

  • Bachelor's degree preferred (Business Administration, HR, or related courses).
  • With at least 1 year of administrative experience (construction or service industry is an advantage but not required).
  • Strong communication and organizational skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Detail-oriented, reliable, and able to prioritize tasks.
  • Willing to learn basic HR processes and inventory systems.

Core Competencies

  • Attention to detail
  • Time management
  • Professional communication
  • Integrity and confidentiality
  • Multitasking abilities
  • Teamwork and adaptability

Job Type: Full-time

Pay: From Php18,070.00 per month

Work Location: In person

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