Accounting Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Systemantech Full time ₱30,000 - ₱35,000 per year

Responsibilities and Accountabilities

The role is responsible for processing and validating invoices and credit notes, ensuring accurate financial reporting, and maintaining compliance with IOM's airline agreements. The position also provides support to field missions, assists in resolving system and payment issues, and prepares regular financial reports to support timely remittances and audits.

Accounting for Invoices & Credit Notes

  • Receive and verify invoices and credit notes for remittance to IOM's Global Airline Partners, ensuring compliance with IOM's Global Airline Agreements.
  • Confirm passenger details, travel information, fares, taxes, and Proflight data against ATOMs records to ensure accuracy of payments.
  • Process verified invoices and credit notes using IOM's accounting system (WAVE) and prepare accounts payable for remittance.
  • Review and organize processed documents for submission and approval of the Senior Accounts Assistant and National Accounts Officer.
  • Maintain paperless documentation by uploading invoices and credit notes to the AIS SharePoint Portal.

Monitoring & Analysis of Financial Information

  • Monitor, detect, and analyze outstanding TORs and POs to assist in clearing Project WBS using WAVE, ATOMs, and supporting documentation.
  • Identify outstanding TORs and POs related to unreceived invoices and credit notes through financial analysis.
  • Clear invalid POs by performing manual clearing entries and coordinating with ATOMs Tech Support or PRISM Central Support Team (PCST).
  • Liaise with Airline Partners to follow up on unreceived invoices and credit notes, ensuring proper accounting of ticket costs.
  • Investigate and action open PO items raised by the Data Monitoring Section (DMS) using iGATOR, PRISM, and invoice information.

Providing Support to Field Missions

  • Assist Field Missions with ATOMs, WAVE, PRISM, and invoice-related issues to ensure proper TOR creation and invoice payment.
  • Raise and coordinate system issues through Freshservice to prevent delays in processing.
  • Support internal and external audit requirements by providing requested document scans and clearing document references to Treasury.

Data Reporting

  • Prepare and submit daily invoice summaries to the Senior Accounts Assistant, supported by scanned documents.
  • Compile and submit monthly invoice and credit note summaries to the National Accounts Officer.
  • Generate weekly reports on invoices nearing due date to prevent payment delays, highlighting due dates, amounts, and references.

Required Qualifications and Experience

  • Graduate in Accounting, preferably a Certified Public Accountant
  • Experience in accounting or bookkeeping, preferably in accounts payable.
  • Experience in working for an international/multinational environment is preferred.
  • Experience in the Airlines industry is an advantage, but not required.
  • Knowledge of General Accounting & Accounts Payable accounting.
  • Knowledge of accounting systems such as SAP or ORACLE.
  • Proficiency in using MS Office Apps

Job Type: Fixed term

Contract length: 6 months

Pay: Php30, Php35,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee
  • Work from home

Application Question(s):

  • For faster processing, kindly provide your Viber account number.
  • If employed, how many days will you need to render?

Work Location: In person

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