Admin Assistant

About the job Admin Assistant
Organisation is your language, efficiency is your style. Let's make things happen together at Smartsourcing.
Hi, we're Smartsourcing, and we're on the hunt for a full-time, onsite Admin Assistant to bring structure, focus, and follow-through to every task. If staying organised is your superpower, we want you.

Where?
JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About The Role
This role provides high-level administrative, project, and personal support to ensure business operations run efficiently and effectively. You'll help maintain organisation, support internal initiatives, manage reporting workflows, and assist with multiple businesses and personal coordination.

Key Responsibilities

• Administrative & Reporting Support
• Prepare and format documents, reports, and presentations
• Maintain and update:
• Weekly Sales Budgets
• KPI Reports
• Managed Account Trackers
• Coordinate and compile BOOM BOOM Monthly Sales Presentations
• Monitor and report on current sales incentives (e.g., trips), including email updates and progress tracking
• Ensure contract logs, Webrover, and other key team reports are submitted and updated on time; flag any gaps
• Project & Marketing Support
• Support in managing project timelines, follow-ups, and task tracking
• Maintain SEEK job ad budget allocation and usage tracking
• Assist with marketing rollouts and internal campaigns, ability to use Canva & Mailchimp
• Help create and format:
• Consultant capability statements
• Quarterly Value Add client newsletter
• General marketing content
• People & Culture Admin
• Track and manage staff birthdays and anniversaries
• Coordinate group cards or digital acknowledgements
• Personal Assistance
• Book appointments, manage reminders, and assist with ad-hoc personal admin tasks to support executive work-life balance
• General Admin & Marketing Tasks
• Complete ad-hoc administrative and marketing-related tasks as required to support evolving business needs
• Communication & Confidentiality
• Liaise effectively with internal stakeholders to ensure smooth workflows
• Maintain a high level of discretion and professionalism when handling confidential business or personal matters

What You'll Bring:

• 2+ years of experience in administrative, executive assistant, or project coordination roles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with Canva or Mailchimp
• Excellent written and verbal communication skills
• Strong organisational and time management abilities
• Proven experience managing reports, trackers, or business presentations
• A proactive, can-do attitude with the ability to anticipate needs and solve problems quickly
• Discretion and professionalism when handling confidential information
• Experience balancing multiple stakeholders or supporting business leaders across functions

Benefits
Step Into The Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here
About
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• ‍Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• ‍Community give-back programs and personal development workshops
• And so much more

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

You make things happen--and we're ready for it. Apply now and let's get started