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Administrative Staff

1 hour ago

Makati City, National Capital Region, Philippines Advanced World Solutions, Inc. Full time

The Admin Staff ensures smooth front-desk operations, efficient management of housekeeping services, and support for facility maintenance. The role includes greeting and assisting visitors, managing incoming and outgoing calls, coordinating housekeeping activities, and assisting in maintaining the company's facilities.

Key Responsibilities1. Reception Desk Management

  • Serve as the first point of contact for visitors, providing a professional and welcoming environment.
  • Maintain a visitor log and issue visitor passes as needed.
  • Respond to general inquiries in person, over the phone, or via email.

2. Telephone Call Handling

  • Answer and route incoming telephone calls to appropriate personnel or departments.
  • Take and relay accurate messages when needed.
  • Ensure proper handling of confidential and urgent calls.

3. Housekeeping Coordination

  • Oversee daily housekeeping schedules to ensure cleanliness and orderliness in office premises.
  • Liaise with housekeeping staff or vendors for replenishing office supplies (e.g., cleaning materials, pantry items).
  • Inspect work areas regularly to ensure high standards of cleanliness are maintained.

4. Facility Maintenance Support

  • Assist in monitoring and maintaining office facilities, such as lighting, air conditioning, and office equipment.
  • Coordinate with maintenance personnel or external vendors for repairs and services.
  • Report any facility issues promptly and follow up to ensure resolution.

Qualifications

  • Graduate of any Bachelor's Degree
  • Prior experience in office administration, front desk management, or facilities coordination is preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Powerpoint), Google Suite (Docs, Sheets, Forms), and Canva.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.

Job Types: Full-time, Contract

Contract length: 12 months

Pay: From Php15,000.00 per month

Benefits:

  • Company events

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Preferred)

Language:

  • English (Preferred)

Work Location: In person