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Accounts Payable Specialist

1 hour ago

Bonifacio Global Metro Manila, Philippines KMC Solutions Full time

The Senior Accounts Payable Specialist is primarily responsible for all accounting work associated with processing payables, expense reporting & analysis. The main goal is to ensure that bills are processed in a timely and efficient manner. The Senior Accounts Payable Specialist should collaborate and coordinate directly with the Accounts Payables Officer in achieving a common goal.

On top of your salary, here are the exciting benefits you can look forward to:

  • You'll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
  • Making sound decision-making and flexibility to ensure team dynamics and productivity.
  • Competitive salary and benefits
  • HMO + free dependent
  • Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
  • Diverse learning & growth opportunities
  • Accessible Cloud HR platform (Sprout)
  • Above standard leaves

The main responsibilities of a ACCOUNTS PAYABLE SENIOR SPECIALIST include:

  • Process vendor invoices in a timely manner, including reimbursements and petty cash replenishments, ensuring accuracy and compliance with internal policies.
  • Prepare and/or review account reconciliations in accordance with monthly, quarterly, and annual deadlines.
  • Conduct vendor account reconciliations on a regular basis to ensure accuracy and resolve discrepancies.
  • Respond promptly to vendor and internal inquiries related to accounts payable and assigned responsibilities.
  • Oversee the generation of financial reports to meet internal and external reporting deadlines.
  • Manage the scanning, sorting, encoding, filing, and secure storage of finance-related documents.
  • Provide support during regulatory, internal, and financial audits, including the preparation of required documentation.
  • Handle invoice expense coding, ensure timely approvals, and match invoices with purchase orders.
  • Operate within an electronic accounts payable system, ensuring proper documentation is available for audit purposes.
  • Identify and investigate outstanding invoices, ensuring timely resolution.
  • Process rental payments and other high-value disbursements promptly to avoid penalties or escalations.
  • Participate in special projects as assigned, including monitoring team progress and reporting updates to the Officer when applicable.
  • Prepare weekly payment lists for assigned entities to facilitate check preparation and supervisor approval.
  • Maintain accurate financial records and assist in the preparation of financial reports.
  • Stay updated on regulatory requirements and accounting best practices.
  • Ensure strict adherence to confidentiality and compliance standards within the department.
  • Perform other accounting-related tasks and projects as needed to support the overall operations of the Accounting Department.

To apply, you must be an expert on the following requirements:

  • Strong command of the English language, both verbal and written.
  • Highly analytical and detail-oriented, with a strong focus on accuracy.
  • Effective multitasking and time management skills, capable of handling multiple priorities efficiently.
  • Adaptability and quick learning ability in dynamic work environments.
  • Exceptional attention to detail and advanced analytical thinking.
  • Resilience under pressure, with a strong work ethic and commitment to meeting deadlines.
  • Composure in challenging situations, maintaining professionalism at all times.
  • Well-developed organizational skills, consistently meeting performance targets and deadlines.
  • Flexibility in handling shifting priorities, while maintaining productivity under pressure.
  • Collaborative mindset, with a willingness to support others and foster a positive team environment.
  • Customer-focused approach, actively listening to client needs and responding promptly and professionally.
  • Strong relationship-building skills, capable of engaging effectively across various departments, business units, and external partners.

It will also be favorable if you are knowledgeable in:

  • Graduate of Bachelor of Science in Accountancy or in any related Finance course.

  • 2+ years' experience in large volume of Accounts Payable team.

  • Advanced skill in accounting software-  Oracle NetSuite