Accounts Payable Specialist

The Senior Accounts Payable Specialist is primarily responsible for all accounting work associated with processing payables, expense reporting & analysis. The main goal is to ensure that bills are processed in a timely and efficient manner. The Senior Accounts Payable Specialist should collaborate and coordinate directly with the Accounts Payables Officer in achieving a common goal.

On top of your salary, here are the exciting benefits you can look forward to:

• You'll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
• Making sound decision-making and flexibility to ensure team dynamics and productivity.
• Competitive salary and benefits
• HMO + free dependent
• Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

The main responsibilities of a ACCOUNTS PAYABLE SENIOR SPECIALIST include:

• Process vendor invoices in a timely manner, including reimbursements and petty cash replenishments, ensuring accuracy and compliance with internal policies.
• Prepare and/or review account reconciliations in accordance with monthly, quarterly, and annual deadlines.
• Conduct vendor account reconciliations on a regular basis to ensure accuracy and resolve discrepancies.
• Respond promptly to vendor and internal inquiries related to accounts payable and assigned responsibilities.
• Oversee the generation of financial reports to meet internal and external reporting deadlines.
• Manage the scanning, sorting, encoding, filing, and secure storage of finance-related documents.
• Provide support during regulatory, internal, and financial audits, including the preparation of required documentation.
• Handle invoice expense coding, ensure timely approvals, and match invoices with purchase orders.
• Operate within an electronic accounts payable system, ensuring proper documentation is available for audit purposes.
• Identify and investigate outstanding invoices, ensuring timely resolution.
• Process rental payments and other high-value disbursements promptly to avoid penalties or escalations.
• Participate in special projects as assigned, including monitoring team progress and reporting updates to the Officer when applicable.
• Prepare weekly payment lists for assigned entities to facilitate check preparation and supervisor approval.
• Maintain accurate financial records and assist in the preparation of financial reports.
• Stay updated on regulatory requirements and accounting best practices.
• Ensure strict adherence to confidentiality and compliance standards within the department.
• Perform other accounting-related tasks and projects as needed to support the overall operations of the Accounting Department.

To apply, you must be an expert on the following requirements:

• Strong command of the English language, both verbal and written.
• Highly analytical and detail-oriented, with a strong focus on accuracy.
• Effective multitasking and time management skills, capable of handling multiple priorities efficiently.
• Adaptability and quick learning ability in dynamic work environments.
• Exceptional attention to detail and advanced analytical thinking.
• Resilience under pressure, with a strong work ethic and commitment to meeting deadlines.
• Composure in challenging situations, maintaining professionalism at all times.
• Well-developed organizational skills, consistently meeting performance targets and deadlines.
• Flexibility in handling shifting priorities, while maintaining productivity under pressure.
• Collaborative mindset, with a willingness to support others and foster a positive team environment.
• Customer-focused approach, actively listening to client needs and responding promptly and professionally.
• Strong relationship-building skills, capable of engaging effectively across various departments, business units, and external partners.

It will also be favorable if you are knowledgeable in:

• Graduate of Bachelor of Science in Accountancy or in any related Finance course.

• 2+ years' experience in large volume of Accounts Payable team.

• Advanced skill in accounting software-  Oracle NetSuite