Accounts Payable Specialist

2 days ago

Manila, National Capital Region, Philippines IQBackOffice Full time


Key Responsibilities:

  • Receive and log invoices from vendors and validate their accuracy and completeness.
  • Match invoices with purchase orders and receive documents to ensure the correct delivery of goods or services. Perform a three-way match to identify discrepancies.
  • Route invoices to the relevant departments or individuals for approval and ensure compliance with company policies.
  • Enter invoice data into the accounting system, record vendor details, and invoice amounts, and assign appropriate general ledger coding.
  • Schedule payments for approved invoices based on due dates and payment terms.
  • Execute payments through various methods, such as checks, electronic funds transfers (EFT), or automated clearing house (ACH) payments. Generate and send payment files to the bank or payment platform.
  • Reconcile accounts payable records with the general ledger to ensure accurate tracking of outstanding liabilities. Resolve discrepancies and errors.
  • Maintain positive vendor relationships and handle inquiries, discrepancies, or other issues related to payments.
  • Safely store all AP-related documentation, including invoices, receipts, payment records, and communication logs, in compliance with legal and company requirements.
  • Provide regular reports on accounts payable aging, cash flow, and expense analysis to assist in financial decision-making.
  • Support the financial closing process by ensuring that all outstanding liabilities are accurately recorded in financial statements and reports.
  • Maintain records and documentation in compliance with relevant accounting and tax regulations. Assist in internal and external audits as needed.
  • Review and enhance AP processes to increase efficiency and accuracy. Implement best practices and automation where applicable.

Qualifications:

  • Proven experience as an Accounts Payable Specialist with a focus on end-to-end AP processes.
  • Proficiency in accounting software and MS Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication and interpersonal abilities.
  • Knowledge of accounting and tax regulations.
  • Ability to work independently and as part of a team.
  • Continuous improvement mindset and a commitment to process optimization.

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