IT Budget and Project Coordinator

4 days ago

Work from Home, Philippines OVA Virtual Full time ₱750,000 - ₱900,000 per year

We are seeking an IT Budget and Project Coordinator to provide high-level administrative, financial, and operational support to IT leadership. This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional IT teams in a dynamic environment.

Must Have's

  • 3–5 years of experience in IT administration, operations, or project coordination
  • Background in IT budgeting (experience with budgets exceeding $5M preferred)
  • Strong skills in Microsoft 365 (Excel, Outlook, Teams, SharePoint)
  • Excellent organizational, reporting, and communication skills
  • Experience managing vendor documentation, contracts, and renewals

Nice-to-Haves/Preferred

  • Experience with Smartsheets or other project management tools
  • Prior experience in IT program or portfolio management support
  • Exposure to small company or startup IT environments
  • Familiarity with IT terminology and workflows

This Position Is Perfect For You If You Are…

  • Comfortable balancing administrative and project responsibilities
  • Detail-oriented with a strong grasp of numbers and financial processes
  • A proactive communicator who can manage multiple stakeholders
  • Interested in growing into IT program or operations management roles

We are looking for the following specific requirements

  • Bachelor's degree in Business, Information Systems, or related field (or equivalent experience)
  • Proven ability to support IT budgeting, vendor coordination, and project management
  • High attention to detail, follow-through, and accountability

Your responsibilities will include (but are not limited to):

  • Track IT budgets, invoices, and departmental expenses
  • Maintain meeting schedules and project documentation repositories
  • Prepare presentations, reports, and status updates
  • Coordinate vendor communications, contracts, and renewals
  • Track IT program milestones, deliverables, and follow-ups
  • Provide executive-level administrative support for the CIO and leadership team

Job Type: Full-time

Pay: Php70, Php75,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)

  • Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.

  • Do you have a main and backup computer? This is strictly required as we conduct system checks.

*

Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

  • IT: 3 years (Preferred)
  • Executive Virtual Assistant: 3 years (Preferred)
  • Budgeting: 3 years (Preferred)

Work Location: Remote

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