Compensation Officer

*full jd will be shared to shortlisted candidates

Summary of Work Activities and Responsibilities:

Under the supervision of the Compensation Head, the Compensation Officer is responsible for the administration of compensation-related matters, preparation of compensation data, and management the payroll concerns and requirements of assigned accounts; the position also assists in the review of documents related to the processing of processional fees. The position is expected to assist in the strategic design, analysis, and evaluation of the compensation philosophy in support of the University's goals.

Main Duties and Responsibilities

I. Professional Fees Support

• Reviews documents and contracts of independent contractors pertaining to engagement type, duration, and payment terms.
• Coordinates with the Central Accounting Office to ensure the appropriate manner of payment is observed for different engagement types.

II. Compensation Administration

• Reviews candidates' profile, and submits an initial recommendation on the appropriate salary package or honorarium/additional compensation that may be offered depending on the employment status, employee category, and loading.

• Reviews and analyzes payroll materials received, and prepares the applicable documents for implementation.

• Coordinates with the Central Accounting Offices, the Unit/Office, and the Recruitment Section regarding payroll release, hold order notices, clearances, and quitclaims with necessary offices & personnel.

• Processes ATM payroll account applications of new and returning employees, and endorses to the Finance Cluster for coordination with the bank.
• Prepares payment for contributed services of Jesuits and other congregations
• Coordinates with separated employees regarding submission of Quitclaim

III. Compensation Review and Evaluation

• Regularly prepares a consolidated compensation data and analysis report for decision makers.
• Researches salary trends and surveys, and provides initial recommendations on how to align University's pay structure with benchmarks

IV. Records and Systems Data Management

• Maintains the integrity of the HR information system by encoding information/data, and updating data in the compensation module that may merit employee movements with or without salary adjustment
• Conducts periodic review of data in the HR information system, and implements correction if needed
• Keeps employee data in the HR information system secured and confidential through compliance with Data Privacy guidelines
• Trains users with access to certain modules of the HR information system
• Coordinates with the University's Digital Information and Technology Systems for the maintenance of the HR information system, and the migration of data to different information databases, and creation and deactivation of employee email accounts.

V. HR Partnering

• Liaises with assigned partner unit/s for their Total Rewards concerns and requirements.
• Keeps track of updates and developments that affect the University as an organization, including its employees

VI. Office Management Support

• Takes lead in handling projects as may be assigned by the Compensation Head and/or Total Rewards Section Head
• Conducts orientation for newly hired employees regarding compensation matters

VII. Performs other work- related tasks as may be required by the Immediate Supervisor and authorized representative.

Knowledge, Skills and Abilities:

• Familiarity with government laws and regulations regarding employee compensation
• Adept in compensation practices
• Aptitude for Math, ability to process and interpret numerical and statistical data
• Excellent multitasking skills, and ability to work under pressure and minimum supervision
• Quality orientation and attention to details
• Ability to deal with people from different position levels
• Excellent communication skills, both oral and written
• Technologically savvy, proficient in Microsoft Office Applications (i.e. Word, Excel, Powerpoint, etc.), and able to learn/utilize any HRIS database
• Advanced interpersonal and communication skills, ability to deal with different levels of stakeholders

Education and Experience Requirements:

• Bachelor's Degree in management-related course, preferably in finance or accounting
• At least 6 years' work experience in handling payroll, salary administration, or employee compensation
• Experience in evaluating compensation structure and programs
• Experience in HR partnering
• Experience in benefits administration is an advantage