Supply Officer III

1 – Supply Officer III

Employment Status: Permanent

Plantilla Item No.: 13

Job Grade: 11-1

Monthly Salary: PHP 46,725 + 2,000 PERA

Education: Bachelor's Degree

Experience: 2 years of relevant experience

Training: 8 hours of relevant training

Eligibility: Career Service (Professional) Second Level Eligibility

Place of Assignment: ECC Head Office – Makati

REQUIRED CORE COMPETENCIES:

CORE COMPETENCIES

I. ACCOUNTABILITY (Expert)

Ability to assume responsibility for successfully accomplishing work objectives and delivering results, setting high standards of performance for self and others

a) Guides others in achieving targets.

b) Takes personal ownership of ECC's success.

c) Takes ownership for mistakes or missteps and refocuses efforts when necessary.

d) Holds self and others accountable for reaching short- and long-term goals.

II. ORGANIZATIONAL AWARENESS AND COMMITMENT (Expert)

Ability to gain knowledge of ECC culture, systems, and pressures; understands the agenda and perspectives of others; recognizes and balances the interest of one's department with those of other departments and the Agency, as well as the impact of decisions on each.

a) Appropriately anticipates the political consequence of actions; considers the political environment when presenting ideas and taking actions; knows when to get input and build consensus.

b) Demonstrates broad understanding of social and economic context within which ECC operates.

c) Understands and anticipates the potential trend of the political environment and the impact this may have to the organization.

III. SERVICE EXCELLENCE (Expert)

Ability to recognize and create opportunities to meet and exceed the needs and expectations of both internal and external stakeholders of the organization. Inspires others to act at the highest level of honesty and integrity

a) Actively supports the interests of the stakeholders when faced with multiple/various requests/concerns by making choices and setting priorities to meet their needs.

b) Influences a culture of service to individual and team by modeling behavior that is stakeholder-centered and initiating structure to ensure excellent service to stakeholders.

LEADERSHIP COMPETENCIES

I. BUILDING COLLABORATIVE AND INCLUSIVE WORKING RELATIONSHIP (Intermediate)

Ability to build a network of reciprocal, high trust, synergetic working relationship within the organization and across the government and relevant sectors. This involves the ability to leverage and maximize opportunities for strategic influencing within the organization and with external stakeholders.

a) Builds and then leverages on collaborative partnerships and networks to deliver or enhance work outcomes

b) Seeks opportunities to partner and transfer knowledge (e.g. by actively participating in trade shows, conference, meetings, forums, or seminars)

II. CREATING AND NURTURING HIGH PERFORMING ORGANIZATION (Intermediate)

Ability to create a high performing organizational culture that is purpose-driven, results-based, client-focused, and team-oriented.

a) Creates a culture of teamwork and interdependence by facilitating collaboration across the organization

b) Works closely with the team and others and ensures they have necessary resources to remain motivated and work effectively

c) Keeps team informed about development in the Commission and what this means to them

d) Provides clear direction to individuals about performance expectations and checks to ensure understanding

e) Clarifies issues when needed and gives explicit instructions to the team when new or different priorities emerge

f) Trusts and believes in people's ability

g) Takes action to develop the individual's task-related skills and knowledge to the next level

III. LEADING CHANGE (Basic & Intermediate)

Ability to generate genuine enthusiasm and momentum for organizational change. It involves engaging and enabling groups to understand, accept and commit to the change agenda. It also includes advancing and sustaining change..

a) Implements plans and activities related to change initiative affecting one's functional area or expertise and motivates employees' commitment to accept the change

b) Identifies the current situation including dangers, opportunity forces and cultural elements supportive and resistant to change

c) Publicly defines specific area where change is needed, but does not describe what those changes should be

d) Understands that change is necessary requirement for the organization to remain competitive

e) Constructs a change management plan in which one or more office systems and/or processes are affected either by change intervention conducted internally or by a third party consultant

f) Determines and applies appropriate strategies for dealing with resistance to change

g) Utilizes basic conflict resolution concepts and techniques for minimizing the negative effects of conflict

h) Provides feedback to subordinates on how change is being implemented and gives feedback to ECC leadership as to how change is being accepted

IV. THINKING STRATEGICALLY AND CREATIVELY (Intermediate)

Ability to "see the big picture," think multi-dimensionally, craft innovative solutions, identify connections between situations or things that are not obviously related, and come up with new ideas and different ways to enhance organizational effectiveness and responsiveness.

a) Plans, crafts and adapts strategies for achieving the vision, mission and objectives of the Commission and and secures the proper implementation of these strategies

b) Examines policy issues and strategic planning with a long term perspective

c) Determines objectives and set priorities and anticipates potential threats or opportunities

d) Changes activities to better address larger organizational strategies

TECHNICAL COMPETENCIES

I. EQUIPMENT, MATERIALS AND SUPPLY MANAGEMENT (Advance)

Ability to advise, review and coordinate the acquisition, loan, transfer and disposal of accountable property items per RA 9184 regulations and ECC property policies and procedures, and the ECC acquisition and property management processes.

a) Completes or reviews property documents (i.e., requests for property passes, donations, trade-ins, transfers, surplus, etc.) for accountable user information, property identification information and accounting data before submission to the Procurement team

b) Advises ECC staff on RA 9184 and ECC property policies and procedures in relation to the acquisition of accountable items

II. PROCUREMENT, PLANNING AND MANAGEMENT (Advance)

Ability to manage the process of acquiring goods and services necessary for the performance of the Commission's mandate and goals complying with the requirements of RA 9184.

a) Prepares the Annual Procurement Plan (APP) of ECC based on the Project Procurement Management Plans (PPMPs) or the projected requirements and inputs of different Departments

b) Counterchecks if data and documents are in compliance with the procurement processes and forms

c) Reviews requests for procurement of supplies/equipment/services and recommends approval of these requests

d) Recommends enhancements and/or changes in policies, procedures, and processes that support transparency and equal opportunity in the procurement process

III. RECORDS MANAGEMENT (Intermediate)

Ability to establish a system of procedure in recording and safekeeping of documents for ease in locating and retrieval of records and documents

a) Adapts records management standards, including government policies on period of retention and best practices, effectively in the institutional context

b) Applies range of records management tools and techniques

IV. GOVERNMENT AND DEPARTMENTAL POLICIES AND PROCEDURES (Advance)

Ability to understand and apply knowledge of government and departmental statutes, regulations, policies, and procedures.

a) Maintains comprehensive working knowledge of related statutes, regulations, policies and procedures affecting ECC

b) Ensures work conforms to statutes, regulations, policies, and procedures and is completed within established timeframes

V. PROVIDING SUPPORT AND SERVICES (Advance)

Ability to provide support and services in order to meet the administrative/ clerical requirements of the office.

a) Respects negotiated deadlines and keeps others informed of the progress or unpreventable delays related to the delivery of services

b) Accurately determines priorities in light of urgent tasks and deadlines

VI. BUSINESS WRITING (Intermediate)

Ability to create/compose written communication in clear, concise, and coherent manner. This includes memorandum, minutes of the meeting, correspondence/business letters, proposals, policies, guidelines or procedures, briefing materials, manuals, and other similar documents.

a) Consolidates and summarizes agreements and recommendations arising from consultative meetings

b) Writes grammatically-correct communication and reports using language and formats appropriate to the intended reader

c) Conveys relevant and logical information through letters and written communication to other bureaus/agencies

VII. FINANCIAL MANAGEMENT (Intermediate)

Ability to plan, review and prepare financial allocation to operationalize activities of the Commission and its regional offices.

a) Complies with administrative controls over funds, contracts and procurement

b) Prepares and responds to communication from internal and external customers that require some analysis to handle a concern or request

c) Coordinates with different offices and specific department for budgeting activities to establish assumptions, considerations and guidelines

d) Receives and encodes financial documents such as vouchers, purchase orders and other financial documents

e) Prepares certification documents needed by parties for the purpose of availability of funds to support request for augmentation and other purposes

f) Prepares monthly reports

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and send a scanned copy to the email address below not later than September 08, 2025.

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2025) and Work Experience Sheet which can be downloaded at ;

2. Performance rating in the present position for one (1) year (For Government Employees Only);

3. Photocopy of certificate of eligibility/rating/license; and

QUALIFIED APPLICANTS are advised to send through email their application to:

Atty. Kaima Via B. Velasquez

Executive Director

4th and 5th Floors, ECC Bldg. 355 Sen. Gil Puyat. Ave., Makati City

APPLICATIONS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.

"ECC is an equal employment opportunity employer. All employment is decided on the applicants' qualifications, merit, and fitness to the position applied for. ECC does not tolerate discrimination based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered by applicable laws."

Job Types: Full-time, Permanent

Pay: Php46,725.00 per month

Benefits:

• Transportation service provided
• Work from home

Work Location: In person