Virtual Assistant

4 days ago


Manila, National Capital Region, Philippines EO Staff Full time ₱480,000 - ₱540,000 per year

We are seeking a high-level, proactive and highly organized
Virtual Executive Assistant
(VA) to support a seasoned business owner in the agricultural and landscaping sector. In this role, you will work directly with the owner of a well-established, 30-year-old business group specializing in landscaping, tree farming, and farm labor contracting. The goal is to provide high-level support that enables the owner to buy back his time, reduce day-to-day operational load, and focus on strategic initiatives, client relationships, and business growth.

Responsibilities:

Email & Calendar Organization:

  • Organize and maintain the business and personal email accounts of the owner, ensuring messages are sorted, prioritized, and easily accessible for timely follow-up.
  • Flag, sort, and prioritize messages for follow-up (especially from key stakeholders and vendors).
  • Create a dedicated company email for invoice monitoring and ensure timely tracking of accounts payable.
  • Coordinate and manage a flexible calendar, helping to schedule ad hoc site visits, meetings, and travel with minimal disruptions.

Research:

  • Conduct competitive pricing research in both farm labor contracting and tree sales.
  • Perform industry analysis and regional business research (e.g. exploring beachside landscape project opportunities post-hurricane).
  • Research and recommend tools or CRMs to streamline the business.
  • Gather weekly job costing data by prompting managers to complete cost summary forms.

SOP Creation:

  • Develop and document standard operating procedures for key business workflows.
  • Assist in the planning and execution of a new website and online presence strategy.

Project Management:

  • Help oversee special projects (e.g., building worker housing, managing subcontractors).
  • Help create timelines and accountability checkpoints for team members involved in special projects
  • Maintain clear communication logs and reminders related to permit applications, contractor hiring, and inspections.
  • Collaborate with the owner and rotating project leads

CRM Management:

  • Research, recommend, and help set up a CRM system suitable for managing leads and client follow-ups.
  • Create and maintain customer profiles and engagement records.

Lead Follow-Up, Communication & Sales Support:

  • Support the client in re-engaging potential leads as well as following-up potential leads via email and text messaging.
  • Create a system for logging, tracking, and nurturing leads to boost conversion.
  • Track inquiry status, quote completion, and interest levels.

Social Media Management:

  • Assist in building an online presence from the ground up.
  • Plan, create, and schedule posts showcasing current landscaping and tree farming projects.
  • Explore targeted outreach campaigns (e.g., marketing to hurricane-affected regions).
  • Support with basic graphic design and content creation.

Customer Service:

  • Monitor and respond to vendor and customer inquiries from multiple channels (email, phone, social media, website) to ensure timely, professional responses.
  • Route customer requests and questions to the appropriate internal team member.
  • Follow up on quotes and ensure completion and closure of customer requests.
  • Set up and manage a US-based business phone line (e.g., Google Voice or JustCall) to take messages, place calls, and send texts.
  • Maintain friendly, professional communication with leads and clients.

Bookkeeping:

  • Help monitor tax deadlines and financial obligations.
  • Coordinate with an existing part-time bookkeeper by tracking due payments and tax deadlines.
  • Monitor a dedicated inbox for invoices and escalate payment reminders when necessary.

Personal Task:

  • Assist with personal travel planning: flights, accommodations, and local bookings.

Qualifications:

  • 3–5+ years experience
    in high-level
    executive or administrative assistant roles
    , supporting senior leadership and managing diverse operational responsibilities.
  • Excellent written and verbal communication skills
    , with preference for a
    neutral to American accent
    .
  • Experience in
    project coordination
    and
    remote team support
    is highly preferred.
  • Strong
    working knowledge of
    Google Workspace, Microsoft Office Suite, and modern productivity tools
    (e.g., cloud storage, online scheduling, communication platforms), with the ability to leverage them for efficient task management and team collaboration.
  • Knowledge or experience using
    phone and text communication
    platforms
    such as
    Google Voice, JustCall,
    or similar tools, with the ability to handle customer service inquiries and support communication workflows effectively.
  • Experience in
    managing and scheduling content
    across various social media platforms, such as Facebook, Instagram, and LinkedIn, and etc.
  • Proficiency in
    QuickBooks
    is preferred but not required; a willingness to undergo training is expected.
  • Knowledge or understanding of
    basic financials, bookkeeping, or analysis
    is preferred but not required.
  • Proven ability to
    multitask and manage multiple projects simultaneously
    while maintaining strong organizational systems.
  • Ability to
    work independently, take initiative, and implement new systems and processes
    (e.g., SOP creation, CRM setup, lead follow-up workflows).
  • Possesses a
    proactive mindset
    and the ability to
    anticipate the business owner's needs
    while balancing both professional and personal support tasks.

What We Offer

  • Basic Monthly Salary
  • 13th Month Pay
  • Remote Work Setup
  • Monday to Friday,
    8:00am-5:00 pm EST
    (40 hours per week)

Job Types: Full-time, Permanent,

Pay: Php40, Php45,000.00 per month

Benefits:

  • Company Christmas gift
  • Opportunities for promotion
  • Paid training
  • Work from home

Education:

  • Bachelor's (Preferred)

Experience:

  • Email & Calendar Organization: 3 years (Required)
  • Research: 3 years (Required)
  • SOP Creation: 3 years (Required)
  • Project Management: 3 years (Required)
  • CRM Management:: 3 years (Required)
  • Lead Follow-Up, Communication & Sales Support: 3 years (Required)
  • Social Media Management: 3 years (Required)
  • Bookkeeping: 3 years (Required)
  • Customer Service:: 3 years (Required)

Language:

  • English (Preferred)

Work Location: Remote



  • Manila, National Capital Region, Philippines OVA Virtual Full time ₱400,000 - ₱1,200,000 per year

    We are looking for an Operations Support Assistant to join our team and ensure smooth day-to-day administrative operations.This role provides essential support in reporting, documentation, staff coordination, and process improvement. The successful candidate will be a strong communicator, highly organized, and comfortable working remotely in a fast-paced...


  • Manila, National Capital Region, Philippines Level 9 Virtual Full time $104,000 - $130,878 per year

    About Us: We are a fast-growing company building innovative AI-powered solutions. We're looking for highly motivated and skilled Virtual Assistants who can support AI product development, from research to testing, implementation, and continuous improvement. You will work directly with leadership to help launch and optimize AI tools and workflows.Key...


  • Manila, National Capital Region, Philippines Level 9 Virtual Full time

    We're Hiring: Meta & Google Ads Virtual Assistant Are you a results-driven Ads specialist who thrives on creating winning campaigns?We're looking for a Meta & Google Ads Virtual Assistant to join our team and help us generate leads, sales, and ROI through high-performing campaigns. Responsibilities:Set up, manage, and optimize Meta (Facebook & Instagram)...


  • Manila, National Capital Region, Philippines Atlas Virtual Support Full time ₱200,000 - ₱250,000 per year

    Real Estate Virtual Assistant - Marketing SpecialistMarketing tasks:Social media postsBlog post writingWebsite managementMarketing material creation (brochures, postcards, flyers)General VA tasks:Update contact infoInbox managementData entryRequirements:Real estate experienceStrong copywriting + graphic design skillsStrong communication skillsWhat you'll...

  • Virtual Assistant

    2 weeks ago


    Manila, National Capital Region, Philippines SnappyCX Full time ₱250,000 - ₱500,000 per year

    Job Title: Virtual Assistant –GoHigh Level Location: Remote |Full-Time (Independent Contractor) About the Role Our client is seeking a reliable and tech-savvy Virtual Assistant with experience using GoHighLevel to provide ongoing support with automations, video creation, and other related administrative tasks. This is not a developer role but rather a...

  • Virtual Assistant

    4 days ago


    Manila, National Capital Region, Philippines Clyvaro Solutions Full time ₱150,000 - ₱250,000 per year

    Virtual Assistant (Remote – Philippines) Remote | Part-time/Full-timeAbout Clyvaro SolutionsClyvaro Solutions is an outsourcing company that helps businesses streamline operations through professional virtual assistance, customer support, IT solutions, and more. Our mission is to give companies the tools and support they need so they can focus on growth...

  • Virtual Assistant

    1 week ago


    Manila, National Capital Region, Philippines THE DAFT COMPANY, LLC Full time ₱150,000 - ₱250,000 per year

    takemytasks: Virtual Assistant OpportunityJoin our dynamic team and provide exceptional virtual assistance to our diverse clienteletakemytasks (formerly DaftCo) is a leading provider of premium virtual assistant services connecting businesses across various industries with highly skilled and dedicated professionals. We pride ourselves on our commitment to...

  • Virtual Assistant

    2 days ago


    Manila, National Capital Region, Philippines Tailor Made Outsourcing Full time ₱250,000 - ₱350,000 per year

    About the role Tailor Made Outsourcing is seeking a talented Virtual Assistant to join our dynamic team. As a Virtual Assistant, you will be responsible for providing administrative and organisational support to our clients, working remotely from the comfort of your own home. This is a full-time position based in Metro Manila, Philippines, offering the...

  • Dental Virtual Assistant

    32 minutes ago


    Manila, National Capital Region, Philippines Hello Rache Full time ₱150,000 - ₱250,000 per year

    Hello Rache is the leading virtual assistant service for doctors and medical professionals. Our mission is to improve workflow, save time, and enhance financial performance by handling EMR documentation and other administrative tasks. We offer live virtual in-room charting, referrals, phone calls, medical transcription, and more. Our HIPAA-trained healthcare...

  • Virtual Assistant

    7 days ago


    Manila, National Capital Region, Philippines Virtual Method Full time ₱250,000 - ₱500,000 per year

    We're looking for a motivated and reliableAppointment Settersto join our teamThis is a full-time, remote role ideal for someone with excellent communication skills, a warm personality, and a strong sense of professionalism. You'll be the first point of contact for potential and current patients — helping them feel supported and ensuring they get scheduled...