Senior Executive-Leadership Support-Executive Assistant

2 days ago

Pasay, National Capital Region, Philippines EXL Full time ₱1,500,000 - ₱2,500,000 per year
Description

The Executive Assistant - plays a critical role in ensuring the smooth operation of the SVP Life Science office. This position requires a highly organized, proactive, and discreet professional who can manage complex scheduling, coordinate travel, facilitate communication, and support interactions with Executive Team. The EA will act as a strategic partner to the SVP, ensuring efficiency and effectiveness in daily operations. 

Responsibilities

Key Responsibilities: 

  • Manage and prioritize calendar, ensuring optimal time management. 
  • Schedule internal and external meetings, including those with the EC team. 
  • Work with onshore and offshore teams to prepare and coordinate agendas, materials, and follow-ups for key meetings.
  • Coordinate logistics for conferences, speaking engagements, and corporate events. 
  • Arrange domestic and international travel, including flights, accommodations, and itineraries. 
  • Ensure seamless travel experiences by managing visas, transportation, and meeting schedules. 
  • Prepare travel expense reports and reconcile reimbursements. 
  • Draft and review correspondence, presentations, and reports. 
  • Ensure timely responses to stakeholders, maintaining professionalism and confidentiality. 
  • Liaise with internal teams, clients, and external partners on behalf of the SVP. 
  • Coordinate Board meetings, including scheduling, agenda preparation, and minutes documentation. 
  • Maintain governance documents and ensure compliance with corporate policies. 
  • Facilitate communication between the CEO and Board members. 
  • Work closely with the EC team to align priorities and streamline operations. 
  • Assist in organizing leadership retreats, strategy sessions, and corporate events. 
Qualifications
  • Minimum of 5 years of experience supporting C-Level Executives.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert level written and verbal communication skills
  • Experience monitoring and managing executive mailbox.
  • Event planning and coordination experience.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be effective independently

Skills:

  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Oracle, ERP systems, and Concur.
  • Familiarity with social media i.e. LinkedIn, X (Formally Twitter) 

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