Purchasing Head

Job Description

• Reports directly to the Purchasing Head and General Manager.
• Oversee the performance and deliverables of the purchasing team, ensuring alignment with company goals and policies.
• Monitor and evaluate purchasing staff, providing guidance, training, and performance feedback as needed.
• Prepare and review procurement reports, analyzing data for cost savings, inefficiencies, and areas of improvement.
• Evaluate and select suppliers based on project requirements, determining the most effective purchasing methods.
• Draft and review supply and service specifications to ensure clarity and accuracy.
• Assess bids while ensuring compliance with departmental and company policies and procedures.
• Recommend methods to enhance procurement processes and reduce costs.
• Collaborate in developing contract terms that are beneficial to all parties involved.
• Review, compare, assess, and approve products and services for purchase.
• Ensure the department adheres to all relevant policies, practices, and procedures.
• Distribute purchasing information to relevant parties, including vendors, sales representatives, and employees.
• Review and evaluate purchase request forms for accuracy and completeness.
• Follow the established purchasing and liquidation processes in a timely manner as directed by the company.
• Ensure proper documentation for any fund or equipment under your responsibility.
• Safeguard company assets by ensuring secure and compliant storage.
• Gathers, records, and completes purchase data.
• Identify and research potential vendors, suppliers, and service providers to meet organizational needs.
• Compare and evaluate offers to ensure the best quality, pricing, and terms.
• Conduct market research to stay informed about emerging trends and business opportunities.
• Negotiate contract terms, pricing, and delivery schedules with suppliers.
• Establish and maintain strong professional relationships with vendors and suppliers.
• Monitor purchase orders to ensure timely delivery.
• Verify the quality and quantity of purchased products upon receipt.
• Record order details (e.g., vendors, quantities, prices) in internal databases accurately.
• Track stock levels and recommend BURF (Budget Utilization Request Form) orders as necessary.
• Acknowledge receipt of BURF requests via email promptly.
• Prepare PRFs (Purchase Request Forms) in a timely manner.
• Coordinate with finance to follow up or receive the procurement budget.
• Respond and cooperate to audit inquiry, request or audit findings in a timely manner.
• Arrange orders and ensure timely delivery of goods and services.
• Update Business Unit Managers on the status of PRFs, budgets, and deliveries.
• Prepare, submit, present all various daily, weekly, and monthly reports as required.
• Prepare and report procurement updates for all Business Units during the weekly SMPO meeting.
• Submit liquidations promptly and return unused funds or change without delay.
• Inspect deliveries for discrepancies or defects and report any issues immediately.
• Maintain accurate and updated records of purchases, deliveries, and invoices.
• Prepare detailed reports on purchases, including cost analyses.
• Collaborate with the Business Unit Manager, Inventory Officer, and stock custodian to maintain optimal PAR (Periodic Automatic Replenishment) stocking levels, proper storage, and efficient reordering systems.
• Coordinate with BU Managers to address order delays or rescheduling.
• Ensure all stock is packaged and delivered to the correct location on time.
• Conduct product research to source new and improved materials, goods, and services.
• Identify cost-effective contracts and optimize supply chain solutions
• Perform other tasks as may be assigned by Management in the exigency of the service.
• Adapt to organizational changes and responsibilities as determined by Management.
• Ensure that any cash fund or equipment (if any) in your responsibility must have proper documentation and safe and secure storage.
• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
• Perform other tasks as may be assigned in the exigency of the service.

Job Types: Full-time, Permanent

Pay: From Php50,000.00 per month

Benefits:

• Employee discount
• Opportunities for promotion
• Paid training
• Pay raise

Language:

• English (Preferred)

Work Location: In person

Expected Start Date: 08/25/2025