Administrative and Liaisons Head

4 days ago

Project P, Philippines Arcanum Design Studio Full time ₱1,560,000 - ₱2,040,000 per year

Position Overview

The Administrative and Liaisons Head oversees the administrative functions of an organization, ensuring efficient and effective office operations. This role involves managing the administration team, developing procedures, processing company files, and ensuring compliance with company policies. He/She is a liaison between different departments and between the company and agencies, providing essential support to enhance productivity and maintain organizational workflow.

Key Responsibilities

Office and Team Management

  • Oversee day-to-day administration operations, ensuring a well-functioning office.
  • Oversee the office supplies inventory and place orders as necessary.
  • Ensure the well-being and growth of the Administration team
  • Delegate the everyday administrative tasks of the team

Administrative Support

  • Develop, implement, and improve administrative systems and procedures.
  • Maintain records and databases, ensuring accuracy and confidentiality.
  • Handle correspondence, including emails, phone calls, and mail.

Liaison Management

  • Oversee the processing of the company's files and permits
  • Serve as or assign the point person for going to offices for document and permit processing, when needed
  • Ensure that the processing of permits and files are within budget and timeline

Budget Management

  • Assist in the preparation and monitoring of the administrative budget.
  • Track expenses and manage invoices.
  • Identify cost-saving opportunities without compromising quality.

Coordination and Communication

  • Serve as a point of contact between departments and upper management.
  • Organize and facilitate meetings, conferences, and events.
  • Prepare reports, presentations, and other documentation as required.

Project Management

  • Lead and support special projects and initiatives.
  • Coordinate with various departments to ensure project milestones are met.
  • Monitor project progress and report on outcomes.

Qualifications:

  • Bachelor's degree in business administration, management, or a related field.
  • Minimum of 5 years experience in an administrative and managerial role.
  • At least 2-3 years of experience in liaisons work
  • At least 4 years of experience in the construction industry

Preferred Skills:

  • Excellent organizational, multitasking, and communication skills - in Filipino and English
  • Proficiency in office software (e.g., Microsoft Office and Google Suite).
  • Strong leadership and team management capabilities
  • Has efficient problem-solving and decision-making skills.
  • Has experience in budget management and financial reporting.
  • Ability to work under pressure and meet tight deadlines.

Job Type: Full-time

Pay: Php33, Php35,000.00 per month

Benefits:

  • Company Christmas gift
  • Free parking
  • Health insurance
  • On-site parking
  • Paid toll fees
  • Transportation service provided

Application Question(s):

  • How many years of experience do you have in the Construction Industry?
  • Where are you located?
  • Can you report onsite Monday-Friday in our office in Quezon City?
  • How many years of financial/budget setting and reporting do you have?

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 5 years (Preferred)
  • Leadership: 3 years (Preferred)
  • Liaisons: 3 years (Preferred)

Language:

  • Are you fluent in Filipino and in English? (Preferred)

Work Location: In person

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