Administrative and Liaisons Head

2 days ago

Project P, Philippines Arcanum Design Studio Full time ₱1,560,000 - ₱2,040,000 per year

Position Overview

The Administrative and Liaisons Head oversees the administrative functions of an organization, ensuring efficient and effective office operations. This role involves managing the administration team, developing procedures, processing company files, and ensuring compliance with company policies. He/She is a liaison between different departments and between the company and agencies, providing essential support to enhance productivity and maintain organizational workflow.

Key Responsibilities

Office and Team Management

  • Oversee day-to-day administration operations, ensuring a well-functioning office.
  • Oversee the office supplies inventory and place orders as necessary.
  • Ensure the well-being and growth of the Administration team
  • Delegate the everyday administrative tasks of the team

Administrative Support

  • Develop, implement, and improve administrative systems and procedures.
  • Maintain records and databases, ensuring accuracy and confidentiality.
  • Handle correspondence, including emails, phone calls, and mail.

Liaison Management

  • Oversee the processing of the company's files and permits
  • Serve as or assign the point person for going to offices for document and permit processing, when needed
  • Ensure that the processing of permits and files are within budget and timeline

Budget Management

  • Assist in the preparation and monitoring of the administrative budget.
  • Track expenses and manage invoices.
  • Identify cost-saving opportunities without compromising quality.

Coordination and Communication

  • Serve as a point of contact between departments and upper management.
  • Organize and facilitate meetings, conferences, and events.
  • Prepare reports, presentations, and other documentation as required.

Project Management

  • Lead and support special projects and initiatives.
  • Coordinate with various departments to ensure project milestones are met.
  • Monitor project progress and report on outcomes.

Qualifications:

  • Bachelor's degree in business administration, management, or a related field.
  • Minimum of 5 years experience in an administrative and managerial role.
  • At least 2-3 years of experience in liaisons work
  • At least 4 years of experience in the construction industry

Preferred Skills:

  • Excellent organizational, multitasking, and communication skills - in Filipino and English
  • Proficiency in office software (e.g., Microsoft Office and Google Suite).
  • Strong leadership and team management capabilities
  • Has efficient problem-solving and decision-making skills.
  • Has experience in budget management and financial reporting.
  • Ability to work under pressure and meet tight deadlines.

Job Type: Full-time

Pay: Php33, Php35,000.00 per month

Benefits:

  • Company Christmas gift
  • Free parking
  • Health insurance
  • On-site parking
  • Paid toll fees
  • Transportation service provided

Application Question(s):

  • How many years of experience do you have in the Construction Industry?
  • Where are you located?
  • Can you report onsite Monday-Friday in our office in Quezon City?
  • How many years of financial/budget setting and reporting do you have?

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 5 years (Preferred)
  • Leadership: 3 years (Preferred)
  • Liaisons: 3 years (Preferred)

Language:

  • Are you fluent in Filipino and in English? (Preferred)

Work Location: In person

  • Liaison Officer

    4 days ago

    Parañaque P, Philippines MERRYTOWN PROPERTIES CORPORATION Full time ₱132,000 - ₱240,000 per year

    Coordinate with various local government units/agencies in processing Business Permits, Licenses, and other requirements.Process and monitor quarterly and annual renewal of all necessary requirements with various local government units and agencies.Coordinate with Business Partner regarding the submission of all necessary requirements with various local...

  • Building Administrator

    7 days ago

    Malate P, Philippines Project Concept and Administrative Services Inc Full time ₱240,000 - ₱264,000 per year

    Duties and ResponsibilitiesPosition: Building AdministratorResponsible for the administrative acts of all project-assigned staff and personnel and compliance to outstanding policies and procedures.Ensure implementation of housekeeping, equipment operation, maintenance, security and safety program.Ensure proper execution of contracts.Resolves problems...

  • Administrative Assistant

    4 days ago

    Project, Philippines Sunfu Solutions, Inc. Full time ₱180,000 - ₱240,000 per year

    Join us to make an impact on public health in our country We serve and give solutions to the healthcare sector and we are devoted to bringing quality medical machines to improve lives and strengthen local healthcare capacity building.Your MissionAdministrative DutiesProcess and coordinates closely with the departments about their booking, vehicle assistance,...

  • Liaison Officer

    2 days ago

    Cebu City P, Philippines WT Construction, Inc. Full time ₱192,000 - ₱240,000 per year

    Graduate of any 4-year course1–2 years' experience in liaison or administrative support.Knowledge of government processes (permits, compliance, documentation).Trustworthy, proactive, and able to work independently.Willing to do fieldwork.Job Types: Full-time, PermanentPay: Php16, Php20,000.00 per monthBenefits:Pay raiseWork Location: In person

  • Operations Head

    4 days ago

    Makati Commercial Center P, Philippines Airmark Tour and Dev't Inc Full time ₱400,000 - ₱480,000 per year

    Position Name: Operations HeadLocation: Makati City, PhilippinesEmployment Type: Full-timeAbout Airmark TourAirmark Tour & Dev't Inc. is a Makati-based travel agency specializing in tour packages to Korea, Japan, Vietnam, Hong Kong, Dubai, Greece, and Turkiye. Accredited by the Korean Embassy for Individual and e-Group visa processing, we also provide...

  • Leasing Head

    2 days ago

    Marikina Central Post Office P, Philippines Federal Brent Retail, Inc. Full time ₱900,000 - ₱1,200,000 per year

    This is a full-time on-site role for a Leasing Head located in Marikina City. The Leasing Head will be responsible for lease documentation, communication with tenants and landlords, lease administration, and property management.QualificationsExperience in lease documentation and leasesExcellent communication skillsExperience in lease administration and...

  • Liaison Officer

    1 week ago

    Magalang P, Philippines Blossomville Realty Full time ₱250,000 - ₱450,000 per year

    Key ResponsibilitiesSupport the preparation and submission of required compliance reports.Prepare periodic status updates on audit progress, tax correspondence, and compliance issues.Escalate unresolved issues or delays to department head.Qualifications2–5 years in a similar coordination, compliance, or admin role within finance, audit, or...

  • Office Administrator

    1 week ago

    Bocaue P, Philippines Everest Plastic Containers Industry, Inc. Full time ₱480,000 - ₱720,000 per year

    Responsible for providing administrative, financial, and clerical support to ensure efficient operation of the office. The role ensures proper coordination of office functions, records management, and assistance to management in financial monitoring and reporting.Key ResponsibilitiesHandle day-to-day office administration tasks, including filing,...

  • Head Chef

    7 days ago

    Binondo P, Philippines Table Group, Inc The Coffee Bean and Tea Leaf Full time ₱360,000 - ₱420,000 per year

    Job description:We are looking for a highly skilled and motivated Head Chef to oversee daily back-of-house operations and ensure smooth, efficient, and high-quality kitchen performance. The ideal candidate will lead the kitchen team, uphold food safety and cleanliness standards, manage inventory and cost controls, and maintain consistency in food preparation...

  • Facility Administrator

    4 hours ago

    Baliuag P, Philippines Astral Motors Corporation Full time ₱200,000 - ₱240,000 per year

    Job Summary:The Building Administration Officer is responsible for overseeing the day-to-day operations, cleanliness, safety, and overall upkeep of the building premises and internal facilities. This includes regular inspections of common areas, ensuring all furniture, fixtures, and equipment are clean, safe, and in good condition, coordinating with...