Timekeeper/Site HR

7 days ago

Mandaluyong City, National Capital Region, Philippines ILO Construction Inc Full time ₱300,000 - ₱600,000 per year
  • Provides specialized clerical and administrative assistance to the HR Department, particularly in onboarding new hires and facilitating payroll disputes, government loan applications, and document submissions for SSS Sickness, ECC, and Maternity benefits.
  • Checks and encodes timesheets, trip tickets, and overtime (OT) forms accurately, ensuring all documents are signed and approved by the immediate head daily.
  • Sends all Sunday/Holiday OT requests to the Operations Manager or Operations Support Manager for pre-approval via email.
  • Prepares and submits weekly and monthly attendance and OT reports to HR and Accounting for payroll processing.
  • Verifies attendance, hours worked, and OT adjustments, ensuring accuracy in time records.
  • Registers new and transferred workers in the biometric system and promptly reports transfers to HR.
  • Submits daily manpower reports for each subcontractor.
  • Prepares transmittals of Manpower Request Forms for new or additional workers assigned under subcontractors.
  • Monitors and records manpower activities during OT hours and updates the Daily Manpower Report accordingly.
  • Prepares and updates Attendance and OT Request Forms for Admin, Weekly, and Monthly Paid Employees, attaching them to printed biometric records or DTRs for submission to HR and Accounting every cutoff.
  • Carefully reviews OT forms to ensure hours filed are correct and justified.
  • Scans and emails all required documents (OT slips, attendance sheets, Sunday/Holiday OT requests, trip tickets, leave forms, etc.) to the HR Payroll Team daily before sending hard copies to the Head Office. Each project site should have a separate email thread per cutoff to ensure proper monitoring.
  • Immediately reports any issues that may affect attendance (e.g., power interruption, generator failure, biometric malfunction, or equipment borrowing from another site) by creating and submitting an incident report to the Head Office without delay.
  • Ensures that all OT slips, Sunday/Special/Legal Holiday requests, trip tickets, and leave forms are submitted every Monday before 12:00 noon for weekly payroll. For monthly payroll, submit initial documents together with the weekly report, and the remaining documents within two (2) days after the cutoff.
  • Coordinates with other timekeepers when handling workers assigned to other project sites or rescue operations, ensuring proper enrollment in the biometric system, documentation of attendance with security personnel (if no timekeeper is present), and submission of duly signed OT slips by the Project Manager or Person-in-Charge.
  • Performs other related tasks as may be assigned from time to time.

Job Type: Full-time

Pay: From Php695.00 per day

Work Location: In person

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