Executive Assistant

4 days ago

Taytay, Philippines Magnificat Ventures Corporation Full time ₱900,000 - ₱1,200,000 per year

We are seeking a highly organized and motivated Executive Assistant to support our Legal Department. This role is ideal for candidates who are detail-oriented, eager to learn, and capable of handling sensitive information with discretion. The Executive Assistant will provide administrative support to the General Counsel and legal team, while also assisting with the coordination of legal documents, schedules, and departmental operations. Training will be provided, and candidates without prior legal experience are encouraged to apply.

Key Responsibilities

  • Manage calendars, schedule meetings, and coordinate travel for the General Counsel and legal team.
  • Prepare, proofread, and format correspondence, reports, and presentations.
  • Assist in organizing and maintaining electronic and physical legal files.
  • Support contract and document tracking, including obtaining approvals and signatures.
  • Help monitor deadlines for filings, renewals, and compliance requirements.
  • Serve as the point of contact for internal teams and external partners, including outside counsel.
  • Process invoices, expenses, and assist with departmental budget tracking.
  • Provide general administrative support such as note-taking, data entry, and handling confidential materials.
  • Take on special projects and other duties as assigned.

Qualifications

  • Bachelor's degree in Business, Administration, or related field preferred.
  • Prior administrative or office support experience is an asset.
  • Familiarity with legal terminology or interest in legal operations is a plus (training provided).
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidentiality and demonstrate professionalism at all times.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Willing to be assigned in Taytay, Rizal and Ortigas

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Health insurance

Work Location: In person

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