General Admin Support

1 day ago

Bonifacio Global Metro Manila, Philippines Private Advertiser Full time

Urgent Hiring

We are looking for General Admin Support in BGC for a Hybrid Set up.

Overview:

The General Admin Support is responsible for supporting key communication initiatives, managing administrative operations, coordinating site events, and serving as the first point of contact for associate inquiries. This role ensures smooth execution of communication programs, fosters positive associate engagement, and manages vendor relationships to support site-wide activities and requirements.

Key Responsibilities

1. Communication Support

  • Support key communication initiatives at the site by ensuring the successful execution of global, regional, and local communication activities.
  • Assist in driving engagement by delivering timely and clear communication across the organization.

2. Associate Engagement & Support

  • Serve as the first point of contact for associates regarding general inquiries on systems, processes, and policies.
  • Resolve first-tier issues and escalate matters appropriately.
  • Provide recommendations to the site leadership team based on associate feedback to strengthen associate relations and overall engagement.

3. Event & Activity Coordination

  • Coordinate site events, recognition programs, town halls, and related employee engagement activities.
  • Organize site visits from internal and external partners, including global associates, Mars family members, and local/state officials.

4. Vendor & Administrative Management

  • Oversee end-to-end vendor management, including accreditation, coordination, and processing of payments for administrative requirements (e.g., tools of trade, travel, fleet cards, event agencies, venues).
  • Work closely with vendors to ensure compliance with site guidelines and procedures for non-plant services such as events and office supplies.
  • Maintain effective and professional vendor relationships to ensure high-quality customer service at the site.

5. Benefits Monitoring

  • Monitor and manage the associate benefit program, ensuring accurate and timely administration.

Qualifications

  • Bachelor's degree in Business Administration, Communications, HR, or related field.
  • 3 - 5 years of experience in admin support, coordination, communications, or HR-related work.
  • Strong communication and interpersonal skills; able to handle associate inquiries professionally.
  • Experience in event coordination and vendor management is an advantage.
  • Organized, detail-oriented, and able to manage multiple tasks.
  • Proficient in MS Office and basic office systems.
  • Professional, collaborative, and able to interact with stakeholders at all levels.

Apply now

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