Administrative Assistant

3 days ago

Makati Metro Manila Philippines Situation Publishing Ltd Full time ₱80,000 - ₱120,000 per year

The Administrative Assistant is responsible for confidential and time-sensitive material and will often work independently with little supervision.

Administrative Support:

  • Produce and distribute correspondence memos, letters, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.

Office Management:

  • Oversee daily office operations, ensuring everything runs smoothly.
  • Manage office supplies, inventory, and ensure the workplace is well-organized.

Document Management:

  • Prepare, file, and maintain company documents, records, and reports.
  • Handle confidential and sensitive information with discretion.

Data Entry and Reporting:

  • Enter and update data into company systems or databases.
  • Assist in generating and maintaining reports as required by various teams.

Communication Support:

  • Write and distribute email, correspondence memos, letters, and forms.
  • Handle sensitive information in a confidential manner.
  • Serve as a point of contact between departments, clients, and external partners.

Clerical Duties:

  • Maintain office policies and procedures.
  • Submit and reconcile expense reports.
  • Provide general support to employees.
  • Assist in Timekeeping and Attendance tracking

Technical Tasks:

  • Use of office software (MS Office, etc.) for various tasks.
  • Operate office equipment, such as printers, etc. 

Qualifications:

  • High School diploma or equivalent; college degree preferred.
  • Proven previous administrative or assistant experience is ideal.
  • Average English communication skills both in written and verbal.

Skills:

  • Skilled in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other administrative tools.
  • Ability to address challenges proactively and find solutions to issues that may arise in day-to-day operations.
  • Ability to manage multiple tasks, prioritize effectively, and stay organized in a fast-paced environment.
  • Ability to focus on the small details to ensure accuracy in data entry, scheduling, and document preparation.
  • Excellent verbal and written communication skills to interact with internal teams, clients, and vendors professionally.
  • Strong ability to manage deadlines, schedules, and appointments, ensuring timely completion of tasks.
  • Ability to manage various administrative tasks simultaneously without compromising quality or deadlines.
  • Ability to adapt to changing priorities and business needs, remaining flexible in a dynamic work environment.

Working Conditions:

  • This position may require occasional evening work.
  • The role is primarily office-based.
  • Must be amenable to work in Makati.

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