Liason Staff

2 days ago

Cebu City, Central Visayas, Philippines 2GO Group Inc. Full time $40,000 - $60,000 per year

Job Purpose:

Responsible for overall liaison work and administrative coordination between the Legal Department and the Company's different departments, functions, business units, government offices and regulatory bodies, customers, vendors and other external parties, and perform assigned administrative tasks and office support activities for the Company

Principal Duties and Responsibilities

  • Liaise, collaborate, and represent the Company in its official transactions and follows-up with different government offices, agencies and instrumentalities and/or regulatory bodies (such as but not limited to the SSS, BIR, Pag-IBIG, PhilHealth, etc.) including courts or judicial tribunals, commissions, quasi-judicial and/or quasi-administrative bodies, including the duty to timely transact, obtain, deliver, submit and file therewith compliance documents such as, but not limited to, permits, licenses, pleadings, application forms, letters, notices, reports, tax returns, lists, supporting documents, affidavits, checks, payments, and such other required documents
  • Prepare, issue and/or receive transmittal copies of concerned documents with external parties
  • Check and ensure the completeness or condition of the items, documents, parcels or packages prior to their delivery, receipt or pick-up
  • Ensure proper documentation of assigned tasks and activities by providing official receipts and other supporting documents required for liquidation
  • Organize and maintain Legal Department's physical and electronic filing system including the duty to monitor, make report, and update the Legal Department on the status of the transaction, processing, and results of the assigned tasks
  • Strict commitment to deliver and/or pick-up documents, parcels and packages without viewing, disclosing, revealing or breaching any of the information or personal data contained therein, either through wrongful act, omission or negligence
  • Possess and demonstrate excellent sense of honesty, integrity, confidentiality and professionalism, and comply, adhere to, and conform with the Company's policies and procedures
  • Plan and select the most effective and efficient manner of delivery or pick-up of items, documents, parcels or packages thorugh the best travel routes either by foot, private vehicle or public transportation
  • Sort and record all items, documents, parcels or packages delivered, picked-up or received and prepare a fieldwork itinerary or record to be submitted at every cut-off
  • Provide general office, administrative and clerical support to the Legal Department by scanning, encoding, logging, recording, monitoring, storing, filing, archiving, or uploading signed contracts of the Company into the designated centralized physical or electronic contract repository and/or to cause the notarization of the same
  • Perform such other tasks, duties and responsibilities as may be assigned by the immediate superior or Head of Legal from time to time

Requirements

  • A graduate with vocational or bachelor's degree in any course/program
  • Must have at least 2 years of related experience
  • Has strong integrity, honesty, and trustworthy
  • Has strong sense of concern for the best interests of the company
  • Is a team player and maintains confidentiality
  • Computer literate
  • Has good communication skills

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