Bookkeeper-Admin | Expert in Australian Account

Clear is looking for a Bookkeeper-Admin to join our specialist team of bookkeepers in a WORK-FROM-HOME setup to serve our Australia-based clients from a range of industries.

Role and Opportunity

Your new role is to provide outstanding bookkeeping and admin services to help our clients manage their financial affairs.

Purpose

As a Bookkeeper-Admin, you will:

• Record financial transactions through our client's bookkeeping & cloud-based systems
• Assist in processing financial documents as needed by the Director.
• Provide administrative assistance for office organisation and presentations/proposals

As a Bookkeeper-Admin, your daily tasks may include:

• Record financial transactions and complete the posting process to Xero and other cloud-based systems, including but not limited to:

• Entering approved Direct Costs and Commitments into Procore (construction management system) for reconciliation in Xero

• Entering non-job-related invoices/bills (utilities, staff amenities, Director's expenses) into Xero for account reconciliation

• Reconcile bank and credit card transactions, general ledger accounts, superannuation, payroll accounts, and other key accounts to be determined

• Review account codes and re-coding of transactions

• Manage accounts payable and accounts receivable

• Process purchase and sales invoices

• Verify that invoices and transactions comply with the approved Purchase Orders

• Encode and post journal entries for accounts payable and accounts receivable

• Process authorized payment to the supplier's invoices in an accurate and timely manner

• Maintain and update client and supplier databases

• Once approved, process expense claims and reimbursements through a cloud-based system like Xero, as applicable

• Contact the team immediately to chase for missing receipts/invoices
• Submit weekly reports on any outstanding items or queries
• Process payroll, including payroll file payment and bank uploads
• Maintain and update company records
• Submit timely administrative and financial reports, and prepare presentations/proposals as assigned
• Assist with the month-end accounting process, including Payroll and Accounts Payable journals
• Provide clerical and administrative support to the bookkeeper and management
• Contribute to team effort by accomplishing other tasks as requested by the client and/or management.

Essential Experience

• Minimum 2 years of handling Australian accounts
• Experience with Xero, MYOB, QuickBooks, or similar accounting software
• At least 3 years of experience in an accounting role
• High degree of English proficiency (verbal and written)
• Knowledge of generally accepted accounting/bookkeeping principles and procedures

Advantageous (Optional, but a PLUS if you have)

• Knowledge of Procore or a similar construction management system
• Background in the construction or building industry

Required Attributes

• Good English communication skills (both verbal and written)
• Proactive mindset, can work independently but collaborates well with a team
• High degree of accuracy and attention to detail
• Technologically adept and can quickly learn new systems or software
• Flexibility to perform relevant admin tasks as required by clients
• A fit to work status upon completion of the pre-employment medical exam (with drug test) and a valid NBI clearance

Clear Admin People is a B4B Solutions company that provides career opportunities to great Filipino talents to work from home to support our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team's success:

• A great work-from-home (WFH) setup where the company-owned laptop set is provided
• Membership of the Clear 6-Tool Player Playground (community) - our unique development & engagement program
• HMO Coverage with free dependents & group term life insurance coverage
• Monthly & quarterly subsidies (electricity, internet, & healthcare)
• Special leave benefits (including probationary staff)
• Various incentives (attendance & employee referral)
• Paid vacation leave & sick leave for regular employees
• Face-to-face company events

Of course, we provide all mandatory government contributions in addition to the above.