Executive Assistant to the Marketing Director

2 hours ago

Paranaque City, Calabarzon, Philippines e1-b672-4038-ba7d-263ea00e3944 Full time ₱30,000 - ₱60,000 per year

Job Overview:

The Executive Assistant to the Marketing Director provides high-level administrative and operational support to ensure the smooth and efficient functioning of the Marketing Department. This role requires exceptional organizational skills, strong communication abilities, and a high level of discretion. The Executive Assistant will act as a key support partner to the Marketing Director and collaborate closely with various teams to help drive productivity, coordination, and timely execution of department priorities.

Job Responsibilities:

Administrative & Office Support:

  • Provide comprehensive administrative support to ensure efficient day-to-day office operations for the Marketing Director and the department.
  • Answer incoming calls, direct inquiries to appropriate personnel, schedule appointments, sign for incoming packages, and assist visitors or clients as needed.
  • Manage and respond to emails, messages, and other digital correspondence promptly and professionally.

Calendar, Travel & Meeting Management:

  • Manage multiple calendars, including scheduling meetings, coordinating appointments, and blocking priority time for the Marketing Director.
  • Arrange domestic and international travel plans, including flights, accommodations, transportation, and itineraries.
  • Coordinate logistics for internal and external meetings, including room reservations, equipment setup, catering, and preparation of required materials.

Documentation & Reporting:

  • Draft, proofread, and edit letters, memos, reports, presentations, and other documents as required.
  • Research topics or background materials upon request and compile information into organized reports or presentation-ready summaries.

Departmental Coordination:

  • Work closely with marketing team members and other administrative staff to support departmental initiatives and cross-functional activities.
  • Help track deadlines, monitor ongoing deliverables, and assist in adapting plans when priorities shift.

Confidentiality & Compliance:

  • Handle all confidential and sensitive information with the highest level of discretion and professionalism.

Timekeeping & Departmental Oversight:

  • Audit departmental timecards to ensure accuracy, completeness, and policy compliance.

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, Communications, or related field preferred.
  • Minimum of 2–3 years of experience in administrative or executive assistant roles.
  • Strong proficiency in office software (Google Workspace / MS Office: Docs, Sheets, Slides).
  • Excellent communication skills—both written and verbal.
  • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
  • Strong attention to detail, organizational skills, and proactive problem-solving.
  • Discretion and professionalism in handling confidential information.
  • Strong interpersonal skills and ability to work harmoniously with diverse teams.
  • Amenable to be assigned at SunValley, Parañaque City.

Job Type: Full-time

Benefits:

  • Company events
  • Employee discount
  • Health insurance

Work Location: In person

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