Import/Export Operations Associate

2 weeks ago

Manila, National Capital Region, Philippines Elitez Malaysia Full time

Job summary:

The Operations Associate carries out daily
trade operations
execution for the company's
import/export or domestic supply chain activities in Food Ingredients, Packaging and Agri-Products
flows in and around the Asia/Oceania Region, namely for Australia and New Zealand clients, with a large proportion being Dairy products.

Responsibilities:

  • Carry out post trade contract activities and day-to-day execution of physical contracts concluded by the regional commercial team on a variety of supply chain flows including but not limited to import & export (containers/breakbulk) shipments, domestic warehousing and trucking deliveries into and within Australia and New Zealand. This involves planning shipments/deliveries to payment collection.
  • Liaising with Local and Regional Commercial, Operations, Finance and Trade Finance teams to plan for organise smooth execution inter-team workflows, especially where any supplier payments or client receivables requires bank funding.
  • Acknowledgment of nomination to buyer and sending it on to shipper ensuring shipper acceptance of nomination.
  • Issuing documentary instructions to shipper for timely preparation of shipping documents and follow up on draft documents for checking.
  • Creating shipment number in our in-house system, Suite.
  • Ensure all drafts are checked and confirmed by buyer and passing on to shipper. Follow up on scanned signed documents and original documents.
  • Instructing / appointing surveyors at loading and discharging port(s).
  • Create sale invoice and upload all shipping documents in Suite.
  • Ensuring payments from buyers are made in time before shipments arrive at destination.
  • Managing the payment of suppliers, freight invoices and any other costs.
  • Ensure all information like documentary instructions, LOIs or LCs (if required) are in place before loading/discharging.
  • Preparation & maintenance of shipment documents in in-house system Suite and any hard copies if required.
  • Arrange local or overseas courier to send out original documents.
  • Handle customer's requests relating to QA documentation.
  • Follow up on customers' claims and other shipment related disputes working closely with traders for a resolution.

**Requirements:

  • At least 3 years of experience in international import/export trade and shipping logistics i.e. container shipments or breakbulk/bulk shipments.
    Estab- lished in negotiating documents basis CAD, Bank Documentary Collection, and Documentary Letters of Credit.Abili
  • ty to communicate across multi teams in the Asia/Oceania regional offices via Email and Teams, Messenger Chats.Excel
  • lent written and verbal proficiency in English and Filipino language.**

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