Procurement Associate
4 days ago
Job Description
· Effectively communicate and coordinate with contractors and proponents
· Conduct pre-bid meetings and site and plant visits when necessary
· Request for quotations; and evaluate and negotiate prices, terms and conditions to get the best value for money
· Review scope of work and other bid documents received from the project proponents
· Coordinates with the proponent for clarifications on the project and pre-bid meeting schedule
· Prepares list of contractors to invite for approval of Top Management
· Sends out Request for Quotations (RFQ) to Contractors
· Attends pre-bid / clarification meeting whenever necessary
· Reviews bid evaluation of the proponents
· Facilitates negotiation meeting
· Handles initial negotiation of contract price, if necessary, and or improvement of contract terms with contractors
· Endorses contract award to Management
· Initiates development of contract forms/formats specific to the nature of work of the projects handled
· Prepares contract documents and coordinates with Legal and Finance departments on provisions of contract. Routes for approval and distributes notarized copies
· Assists in the administrative aspects of contract execution particularly on the commercial terms
· Assists the Manager and VP for Procurement in the implementation of various Technical, Legal and Environmental provisions/the Contract Agreement during discussion with Contractors/Vendors/Consultants, etc.
· Reviews field change authorizations (FCAs), cost estimates, contract job appraisals and other contract related documents (e.g. waiver, etc.) as required and routes for approval
· If necessary, follows up with proponent all billings of the contractor until 100% payment is done
· Prepares weekly status update of projects being handled
· Initiates and maintains professional relationship with actual and potential vendors/contractors
· Maintains close communication and coordination with proponents and contractors.
Qualifications
· Must have a Bachelor's degree preferably in Engineering, Accounting, Management, Social Sciences
· Preferably with at least one (1) year experience in Procurement and/or Supply Chain Management
· Must have the ability to assimilate technical information, assess market trend/supply vulnerability, choose the appropriate procurement strategy
· Must be computer literate, especially in Microsoft Office and SAP
Must be able to work well with suppliers, contractors, government agencies, end users, and other support group within the company
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