Procurement Associate

3 days ago

Mandaluyong City, National Capital Region, Philippines Petron Corporation Full time ₱500,000 - ₱1,000,000 per year

Job Description

·       Effectively communicate and coordinate with contractors and proponents

·       Conduct pre-bid meetings and site and plant visits when necessary

·       Request for quotations; and evaluate and negotiate prices, terms and conditions to get the best value for money

·       Review scope of work and other bid documents received from the project proponents

·       Coordinates with the proponent for clarifications on the project and pre-bid meeting schedule

·       Prepares list of contractors to invite for approval of Top Management

·       Sends out Request for Quotations (RFQ) to Contractors

·       Attends pre-bid / clarification meeting whenever necessary

·       Reviews bid evaluation of the proponents

·       Facilitates negotiation meeting

·       Handles initial negotiation of contract price, if necessary, and or improvement of contract terms with contractors

·       Endorses contract award to Management

·       Initiates development of contract forms/formats specific to the nature of work of the projects handled

·       Prepares contract documents and coordinates with Legal and Finance departments on provisions of contract. Routes for approval and distributes notarized copies

·       Assists in the administrative aspects of contract execution particularly on the commercial terms

·       Assists the Manager and VP for Procurement in the implementation of various Technical, Legal and Environmental provisions/the Contract Agreement during discussion with Contractors/Vendors/Consultants, etc.

·       Reviews field change authorizations (FCAs), cost estimates, contract job appraisals and other contract related documents (e.g. waiver, etc.) as required and routes for approval

·       If necessary, follows up with proponent all billings of the contractor until 100% payment is done

·       Prepares weekly status update of projects being handled

·       Initiates and maintains professional relationship with actual and potential vendors/contractors

·       Maintains close communication and coordination with proponents and contractors.

Qualifications

·       Must have a Bachelor's degree preferably in Engineering, Accounting, Management, Social Sciences

·       Preferably with at least one (1) year experience in Procurement and/or Supply Chain Management

·       Must have the ability to assimilate technical information, assess market trend/supply vulnerability, choose the appropriate procurement strategy

·       Must be computer literate, especially in Microsoft Office and SAP

Must be able to work well with suppliers, contractors, government agencies, end users, and other support group within the company

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