Executive Assistant

7 days ago

Mandaluyong City, National Capital Region, Philippines Quanta Paper Corporation Full time $104,000 - $130,878 per year

Provides high-level administrative, organizational, and clerical support to the President and CEO. Key responsibilities include managing calendars, coordinating travel arrangements, organizing meetings and events, and handling correspondence. They also play a crucial role in managing information flow, acting as a point of contact, and ensuring smooth daily operations.

Here's a more detailed breakdown of the typical duties and responsibilities:

Key Responsibilities:

  • Calendar Management: Scheduling appointments, meetings, and travel arrangements for the president and CEO.
  • Communication Management: Acting as gatekeeper for the President and CEO. Handling emails and other forms of communication.
  • Meeting Coordination: Organizing and coordinating meetings, preparing materials and data needed during the meeting, taking minutes and making follow throughs.
  • Travel Arrangements: Making travel arrangements, including flights, accommodation, and transportation for President and CEO.
  • Document Management: Preparing and organizing documents, presentations, and reports. Preparing highlights and giving executive summary to President and CEO.
  • Project Support: Monitoring action items and ensuring execution of all projects
  • Information Management: Managing information flow, maintaining databases, and handling confidential information.
  • Liaison Role: Serving as a point of contact between the President and CEO and other stakeholders, both internal and external.
  • Administrative Support: Performing general administrative tasks, such as maintaining the aquarium, managing executive expense, and monitoring properties.

Essential Skills:

  • Strong organizational and time management skills: Several sources say EAs must be able to manage multiple tasks and prioritize effectively.
  • Excellent communication and interpersonal skills: EAs need to be able to communicate effectively with a variety of people, both verbally and in writing.
  • Proficiency in relevant software: EAs should be proficient in Microsoft Office Suite and other relevant software.
  • Discretion and confidentiality: EAs often handle sensitive information and must maintain confidentiality at all times.
  • Problem-solving skills: EAs should be able to identify and solve problems quickly and efficiently.
  • Attention to detail: EAs need to be detail-oriented to ensure accuracy and completeness.

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