Executive Assistant

Orchestrate Success Across Borders

Behind the world's most influential leaders, there's always a trusted partner ensuring every detail is in place. In this role, you'll manage schedules across time zones, coordinate high-level initiatives, and support decisions that shape industries. This isn't just about keeping things organized-it's about driving impact and leaving your global mark in a role that demands excellence, foresight, and leadership behind the scenes.

Job Description

As an Executive Assistant, you'll be the right hand to senior leaders-coordinating schedules, managing communication, preparing reports, and driving projects that keep operations seamless. Your support ensures leaders can focus on growth, strategy, and delivering impact.

Job Overview

Employment type: Full-time

Shift: Day shift, Weekends Off

Work setup: Hybrid, Megatower, Ortigas

Exciting Perks Await

• Competitive Salary Package
• Hybrid work arrangement
• HMO coverage with free dependent upon regularization
• Prime office location at Megatower, Ortigas (accessible to MRT, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to gyms (Ortigas and Makati) with personal trainer
• Exclusive lifestyle perks (hotel, restaurant discounts, and more)
• Unlimited employee referral incentives
• Standard government and Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Fun engagement activities
• Mentorship and exposure to global leaders
• Career growth opportunities
• Diverse, supportive work environment

The Qualifications We Seek

• Bachelor's Degree in Management or related field
• At least 3 years of proven experience as an Executive Assistant
• Proven management role or similar experience
• Excellent written, verbal, and interpersonal communication skills
• Advanced Microsoft Office Suite proficiency; ability to adapt to new tools
• Strong attention to detail and accuracy in all tasks
• Positive, proactive, and team-oriented attitude
• Strong time management and prioritization skills
• Ability to adapt to changing priorities with problem-solving initiative

Your Daily Tasks

Administrative

• Act as point of contact among executives, clients, and partners.
• Prepare meeting materials, track action items, and maintain accurate documentation.
• Handle mail, correspondence, and filing with efficiency.
• Plan and organize division-wide events and coordinate with vendors.
• Draft, edit, and review company-wide or client-specific communications.
• Transcribe, format, edit, and transmit key business documents.
• Take ownership of initiatives assigned by the CEO or Executive Support Manager.
• Collaborate with executive team and managers on strategies and projects.
• Understand product offerings and coordinate with departments to ensure smooth operations.
• Uphold strict confidentiality of company matters.

Communication and Correspondence

• Screen executive communications and prioritize responses.
• Format memos, emails, presentations, and reports.
• Maintain trust and credibility by ensuring smooth correspondence between managers and stakeholders.

Travel and Calendar Management

• Build and organize schedules and meetings.
• Coordinate set-up and notifications for meetings.
• Book travel arrangements, including flights and accommodations.
• Maintain diaries and schedules of executives.

Reporting

• Prepare reports as requested by immediate managers.
• Evaluate strategies and recommend improvements.
• Maintain efficient filing systems.

Project Coordination and Management

• Perform special projects and ensure timely delivery.
• Manage multiple priorities within scope and budget.

Confidentiality & Other Responsibilities

• Maintain confidentiality of highly sensitive information.
• Perform additional tasks assigned by company representatives.

Why We Stand Out Among the Rest

Join Emapta, recognized as one of the Top 20 Dream Companies for Filipinos in 2024. With a 50/50 gender ratio and a culture rooted in care and empathy, you'll feel valued from day one. We're committed to growing talent and setting you up for success.

Be part of a team that showcases Filipino excellence to the world. With 20 offices across 11 countries and 1,000+ clients, you'll create real impact every day-whether you work from home or on-site. Our 100% virtual recruitment process makes it easy to get started.

At Emapta, you're not just joining a company-you're becoming part of a thriving community of 10,000+ professionals growing careers with purpose. And behind every partnership we build is a deep respect for people and the impact they make.

"We place integrity at the heart of everything we do and truly value the human experience. That's why, for clients, it's a profound and transformational process that gives them the opportunity to achieve the business growth they desire."

Tim Vorbach, CEO

#EmaptaEra