Payroll & HRIS Administrator

2 days ago

Philippines Virtual Staff 365 Full time ₱30,000 - ₱60,000 per year

VirtualStaff365 is a leading Australian-based offshore recruitment and staffing provider, connecting top talent in the Philippines with innovative businesses across Australia and New Zealand. We pride ourselves on a candidate-first approach, long-term client partnerships, and a collaborative internal team culture.

As a fast-growing business in a fast-growing sector, we're seeking to take on a Payroll & HRIS Administrator to join our team. 

Job Responsibilities:

HRIS & System Management

  • Administer HRIS platform (Sprout) including user management, configuration, and data maintenance.
  • Set up payroll for new clients and employees (benefits, tax details, bank info).
  • Monitor system integrations with Time Doctor and other platforms.
  • Provide employee self-service portal support and troubleshooting.

Payroll Processing & Compliance

  • Process bi-monthly payroll, including wages, deductions, overtime, leave, and final pay.
  • Ensure full compliance with Philippine labour laws and government reporting deadlines.
  • Maintain accurate payroll records and provide compliance guidance to management.

Reporting & Client Services

  • Generate payroll reports, management dashboards, and client invoicing reconciliations.
  • Address payroll queries from staff and clients in a timely, professional manner.

Audit & Confidentiality

  • Prepare documentation for internal/external payroll audits.
  • Maintain strict confidentiality for payroll and employee data.
Requirements
  • Degree in HR, Finance, Business Administration, or related field.
  • 3+ years of payroll administration experience, preferably in Employer of Record (EOR) or BPO/outsourcing.
  • Strong knowledge of Sprout Payroll & HRIS (expert level).
  • Advanced MS Excel and Google Workspace skills.
  • Strong numerical accuracy, organisational skills, and attention to detail.
  • Excellent written and verbal English communication (neutral accent).
  • Familiarity with Australian invoicing practices (preferred).
  • Preferably in Metro Manila.
Benefits
  • Permanent work-from-home set-up
  • Dayshift (Australian business hours)
  • Full-time job
  • HMO
  • Annual leave
  • 13th-month pay
  • With Government Mandated Benefits

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