Payroll Specialist

Job Overview:

The Payroll & Benefits Specialist is responsible for managing the accurate and timely processing of payroll for over 2,000 employees across multiple business units. The role ensures compliance with all statutory requirements and company policies while maintaining smooth coordination with internal teams. This position requires a high level of accuracy, confidentiality, and adaptability to automation and innovation processes to support continuous improvement in payroll operations.

KEY RESPONSIBILITIES.

1. Payroll Processing:

• Handle end-to-end payroll processing for 2,000+ employees, ensuring accuracy and compliance with deadlines.

• Validate attendance, overtime, allowances, deductions, and adjustments prior to computation.

• Reconcile variances and coordinate payroll corrections with HR, Finance, and Operations.

• Prepare payroll reports for review and approval.

• Always maintain the confidentiality and integrity of payroll information.

2. Timekeeping Management:

• Monitor and validate daily attendance from biometrics and timekeeping systems.

• Accurately handle and navigate timekeeping systems to ensure complete and correct data before each cutoff.

• Coordinate with HR and site supervisors for attendance discrepancies, schedule adjustments, and leave tagging.

• Generate timekeeping audit reports and ensure all data are validated prior to payroll processing.

3. Payroll System Administration:

• Handle and navigate payroll systems (e.g., NBS, HRPay, ERP or equivalent) for accurate data entry, report generation, and payroll computation.

• Assist in system enhancement, configuration updates, and validation testing.

• Support system integration with HR, Finance, and Workforce tools.

• Participate in automation and innovation projects to improve payroll efficiency and accuracy.

4. Mandatory Benefits and Compliance:

• Prepare and submit accurate monthly statutory contributions and loan reports for SSS, PagIBIG, and PhilHealth.

• Administer statutory loans, sickness, and maternity reimbursements.

• Ensure timely remittance of government-mandated deductions, contributions, and loan amortizations.

• Support audits and compliance checks related to DOLE, BIR, and other regulatory agencies.

• Maintain organized documentation for audits and compliance checks.

5. Employee Relations and Support:

• Provide prompt and professional assistance to employees regarding payroll, benefits, and statutory inquiries.

• Maintain good communication with employees and coordinate across departments to resolve concerns.

• Support payroll-related education and awareness activities.

6. Reporting and Continuous Improvement:

• Prepare and analyze payroll cost summaries, variance reports, and audit documentation.

• Participate in automation initiatives and continuous process improvements.

• Support payroll system upgrades, testing, and rollout of new tools or policies.

Qualifications:

• Bachelor's degree in accounting, Finance, Human Resources, or related field.

• Minimum of 2–3 years of experience in payroll, timekeeping, and benefits administration.

• Proven ability to handle high-volume payroll (2,000+ employees).

• Experienced in handling and navigating payroll and timekeeping systems.

• Proficient in Microsoft Office, particularly Excel (Pivot, VLOOKUP, formulas, and data validation).

• Excellent communication and coordination skills with employees and management.

• Strong multitasking, accuracy, and attention to detail.

• Ready to adapt to automation, innovation, and digital transformation initiatives.

• Willing to learn and grow in a dynamic, fast-paced environment.