Administrative Assistant

7 days ago

Carmona, Calabarzon, Philippines Inventory Exchange Holdings, Inc. Full time $70,000 - $120,000 per year

Duties and Responsibilities:

  • Implements/enforces of company policies and procedures as embodied in Employees Code of Discipline.
  • Attends/responds to employee inquiries
  • Ensures that the building maintenance is in place in accordance with the Good Warehousing Practices (GWP).
  • Manages a filing system of employee records and other relevant information which may be needed by the business unit. Ensures that 201 files of the employees are updated and intact.
  • Manages distribution and payment of utilities and bills.
  • Handles and manages the Petty Cash Fund for ILO including the replenishment of the funds in accordance with existing guidelines on Petty Cash Fund.
  • Works alongside with HRCAD in the recruitment of positions required by the business unit. Prepares and facilitates submission of accomplished Personnel Requisition Form (PRF) to HRCAD
  • Endorses the orientation of newly hired employees to the immediate superior and ensures that the needed requirements to immerse the new employee to the business unit are met.
  • Verifies and reports on benefits claims and payments in relation to employee's benefits.
  • Prepares timekeeping and payroll report. Ensures on-time submission of the same to F & A for processing.
  • Administers employee files and records in order to ensure accurate payment of benefits and allowances. Maintains an updated record of employee's leaves.
  • Facilitates preparation of Incident Report (IR) and drafting of Notice to Explain (NTE)/Notice of Resolution (NOR) and ensures that all cases are in accordance to Company's Code of the Discipline in consultation and knowledge of ILO Head.
  • Manages request for office supplies, uniforms, reimbursement of repair and maintenance of computers and office equipment, trainings, etc.
  • Submits copy to HRCA Head matters pertaining to Code Of Discipline (COD), employee benefits and other people related matters prior to implementation.
  • Prepares complete, accurate and timely submission of weekly and monthly reports to ILO Head.
  • Handles and manages the Petty Cash Fund (PCF) for ILO including the replenishment of the funds in accordance with existing guidelines. PCF shall be subject to surprise and unannounced cash count from designated Officers, including the ILO Head.
  • Uploads Admin reports and records to NAS.
  • Ensures that all reports should be with the knowledge and approval of the department/business unit head and/or designate.
  • Responsible in defining and writing the business requirement specifications of processes for automation update/revision.
  • Fully adheres to the company's code of discipline.
  • Performs other tasks that the ILO Head and/or Head of Operations may assign from time to time.

Job Specification or Qualifications:

  • College Graduate
  • Experience with payroll is a plus
  • Exposed to fast moving consumer goods.
  • Computer literate.
  • Strong interpersonal skills

Job Types: Full-time, Permanent

Benefits:

  • Company Christmas gift
  • Company events
  • Flexible schedule
  • Health insurance
  • On-site parking
  • Paid training
  • Pay raise

Ability to commute/relocate:

  • Carmona: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • What is your asking salary range?
  • Is your salary still negotiable?

Education:

  • Bachelor's (Required)

Experience:

  • Administrative Assistant: 1 year (Preferred)

Work Location: In person

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